Implementation of the President’s decision on Autumn term 2020 at the ABE school
In light of the Government's announcement that universities and colleges can return to teaching on-campus, KTH’s President has decided to adapt workplace-based activities at KTH during the Autumn term 2020.
The decision is valid until 15 January 2021. However, changes may be made as a result of the Government’s and other authorities' decisions and recommendations.
The main objectives are to prevent the spread of infection in society and to create a safe working environment. Careful planning of operations is required by responsible managers so that physical close contact and crowding are avoided. In order to ensure social distance, a limitation of attendance at the workplace is necessary.
Our assessment is that a large part of ABE school staff can, in an effective way, continue to work remotely. In addition, our assessment is that digital meetings have worked well and are an effective way to limit physical presence.
The following applies at the ABE school
Work environment Autumn term 2020
• All staff who can work from home should continue to work remotely. Physical presence at KTH must be anchored with the closest manager. The goal is that everyone who is dependent on physical attendance at KTH for their activities should be able to work on site safely. Head of School instructs the Heads of Departments (or the managers who, in accordance with the School's Decision and Delegation order, have work environment responsibility for staff) to make the necessary risk assessments regarding the work environment to determine which employees should work on site.
• Meetings and seminars should be held digitally for the time being unless the nature of the meeting or other rules require physical attendance (eg campus-based teaching). Smaller meetings (eg research groups or tutoring groups) can be physically conducted if necessary, provided that the requirements for social distance can be met.
• Head of School has instructed the Head of Administration to coordinate the adaptation of the school's common premises in order to facilitate safe distances and to reduce the spread of infection.
Teaching Autumn term 2020
For teaching activities, refer to President’s decision V-2020-0410 (English translation of decision) and the .
Local routines and adaptations at the ABE school based on the President's decision V-2020-0450
At the ABE school, the following applies to all who is present at the workplace:
- Those in the same corridor unit shall, as far as possible, work at different times to minimize the load on common areas. Think work teams. This also applies to people who share offices.
- Generally, flexible working hours should be utilised as far as possible to to reduce crowding in workplaces and to reduce congestion in public transport. A planning of "shift work" or similar should be applied where possible.
- Business travel are to be continously avoided. To the extent that they are still made, they need be conducted in line with recommendations from the Ministry of Foreign Affairs and the Public Health Authority. The nearest manager makes the decision on business trips.
- Lunch times should be spread out as far as possible. Lunch should be taken with the people who you work with daily, or at the desk.
- The following needs to be considered when using the kitchen / staff room: keep distance, use your own mug / plate / cutlery or wash dishes in a dishwasher according to Avonova's risk assessment. Information signs will be posted.
- Conference rooms will be adapted so that safety distances can be maintained. Information signs will be posted.
- For other common areas such as copy rooms and elevators local risk assessments are required to be able to apply the maximum number of people who may stays there at the same time and information signs should be posted thereafter.
- Temporarily extended base cleaning is performed so that exposed surfaces such as toilets, handles for entrance doors, handrails are cleaned with increased frequency. Hand sanitizer is placed in suitable places.