Conference and congress services
Arranging a successful scientific conference or congress requires time and resources. To get help with various parts, conference services can be called up via KTH's framework agreement.
Conference and congress services
KTH's procured supplier is Meetx.
The agreements cover assistance with the various elements in both physical and digital meetings, in whole or in part for the scientific conferences (a major conference of high international class in a research area) and congresses carried out by KTH.
The request is made through Wisum by the purchase manager or a person having the access for ordering event services.
Among the services covered by the agreements are
- Participant management
- Hotel booking
- Abstract management
- Project management
- Follow-up and evaluation
- Digital platform
Help with the application process for conferences and congresses
Hosting an international conference or congress offers great opportunities for both academia and the destination – increased visibility, strengthened international networks, and long-term effects for research and collaboration. At the same time, the application process is often complex and competitive.
Meetx offers free support throughout the application process in close collaboration with Stockholm Business Region and other local actors.
Support may include:
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Identification of relevant conferences and congresses
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Coordination of the bidding process and collaboration between academia, the city, and partners
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Preparation of a clear and competitive bid
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Budget support and advice
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Production of professional presentation materials
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Planning and implementation of site visits
Requests through Wisum
This is how you do:
- Log in to Wisum (only in Swedish)
- Choose Produkter och tjänster
- Choose 02 - Vetenskapliga konferens- och kongresstjänster
- Choose Avropsmall och beskrivning
- Downlowd and fill in ”Avropsmall-Vetenskapligkonf-2023-12-15.docx” (a call-off template).
- Follow the "Lathund för nerladdning"(step by step description).
- A call-off request is sent via Wisum to Meetx.
- Meetx returns to the client with a quote.
- When the quote is approved, it is attached to the order via Wisum.
The event group can be advisory and provide support in the process. For more information or questions, please contact evenemang@kth.se .
Framework agreement conference and congress services , please fill in the word "konferens" in the empty box.