Information for employees regarding the coronavirus
On this page
- Working on campus and remotely
- Studies and exams
- If a student falls sick
- If you become ill
- Reporting sick leave
- Risk groups
- Business travel
- Meetings and conferences
- Thesis defence
Planning, coordination and responsibilities
- Questions and Answers
Working on campus and remotely
Managers and employees must, in consultation, ensure that only those who must be on site for operations to function work on campus. Others must work from home. This applies until 31 May 2021. Apart from this, operations continue according to previous plans and decisions.
KTH operations are to a certain extent campus based during the spring semester 2021, meaning that physical presence will, in many cases, be required. Activities and operations shall be planned to avoid close physical contact and crowding. Coordination shall take place around the use of common premises and general spaces where employees from several organizational units gather at the same time. Support and services should be adapted accordingly.
Studies and exams
Spring semester 2021
During the autumn of 2020, KTH has prioritised its new students taking prerequisite qualification courses, in the first-cycle and second-cycle study programmes, and students in courses with practical elements when it comes to teaching held on campus. Due to the rising spread of COVID-19 in autumn 2020, the universities need to adapt their teaching. At KTH, this is being done by the teaching at KTH being conducted in a campus-based format with significant components of online elements.
The President of the KTH Royal Institute of Technology has 26 November 2020 made the following decision relating to the spring semester of 2021 and the remaining part of rhe autumn semester 2020. The decision (V-2020-0801) is valid until further notice, although not longer than to 28 August 2021. Changes may need to be made as a result of announcements and recommendations from the Swedish central government and other public authorities.
Note that this decision replaces the previous decision (V-2020-0724 Decision concerning the situation with the educational programmes at all levels for the spring semester 2021, 22/10/2020), which is hereby rescinded. The contents of the rescinded decision was previously published on this page, 26 October 2020, but has now been removed.
During the spring semester of 2021, KTH will conduct campus-based education with significant components of online elements. The part of the education that is located on campus will mainly consist of laboratory sessions and other practical elements that require special equipment or special facilities. Other teaching will be done online. Elements in courses may change (in relation to the approved course syllabus). The Schools are to keep logs on such changes.
The transition to more online instruction may begin immediately in the autumn semester of 2020 to gradually increase so that the instruction as of the spring semester of 2021 can be conducted as per the above. The transition in the autumn semester will be done at a pace that is realistic for the activities and in consultation between responsible functions for the educational programmes and the administrative support at the Schools. Further reprioritisations in KTH’s activities may need to be done to free up resources.
The support for online education needs to increase. The working group for education digitalisation is tasked to coordinate this, and all Schools and the University Administration will participate in the work. Reprioritisations in KTH’s activities may also need to be done due to this.
KTHB and premises on campus will be open and accessible to the students. Some restrictions on accessibility may occur. KTHB opening hours
Examinations will continue and should primarily be conducted with forms of examination other than written on-campus examinations. Written on-campus examinations can be conducted if justified for educational reasons. A decision concerning the implementation of written on-campus examinations will be made by the Vice President for Education after presentation by the Director of First and Second Cycle Education or the Director of Third Cycle Education. Due to the current situation with the pandemic, the approval of written on-campus examinations shall be subject to extensive restrictiveness. Deviation from the adopted syllabus in terms of the form of examination is allowed during the spring 2021 semester. The Schools must keep logs of which courses have an amended examination format.
Due to the current situation with the pandemic, extra examination sessions for the examinations planned to take place on campus should be organised by the Schools. The extra sessions can take place in a manner other than on campus.
In exceptional cases, a written examination with camera monitoring (such as over Zoom) can be conducted. Decisions concerning the conducting of a written camera-monitored examination are to be made by the Vice President for Education after a presentation by the Director of First and Second Cycle Education or the Director of Third Cycle Education.
Scheduled examinations in the re-examination period in December 2020 and in the examination period in January 2021 are primarily to be held according to schedule. In exceptional cases, the examination formats may be changed in consultation with the Director of First and Second Cycle Education.
The public defence of doctoral dissertations can take place on campus and online. All dissertation defences are to be made available digitally.
Exchange studies during the spring semester of 2021 are cancelled. No students will travel out and KTH will not receive any new inbound exchange students. For the spring semester of 2021, no solicitations for Minor Field Studies (MFS) will be made.
- Action plan for the President's decision on conditions for education for the remainder of the autumn semester 2020 and spring semester 2021
Remote examination (recommendations, tools, procedures etc.)
A range of modifications on campus have been implemented to limit the spread of COVID-19.
Please observe that the furnishing in classrooms is also adapted to minimize the spreads of infection. Furniture must not be moved around or moved to other classrooms.
If a student falls sick
When it is known that a student who has participated in campus-based teaching has tested COVID-19 positive, then all course instances that the student is registered for will revert to 100% distance-based teaching for a period of two weeks. The decision to do this should however only be made after an assessment has been made by the Vice President for Education and the Head of School.
Any student who has tested positive for COVID-19 should contact the corresponding study counselor (who is bound by professional secrecy) or course leader/examiner, who in turn will report to the school’s educational administration manager. Note that KTH faculty and staff shall treat such cases as confidential.
If you become ill
If you as an employee have been exposed to COVID-19 in connection with work, your manager is obliged to, without delay, report it to the Swedish Work Environment Authority. Notification of a serious incident must also be made if the manager subsequently becomes aware that an employee has been exposed. It is therefore important that you notify your manager if you suspect that you have been infected in connection with work.
- Read more about what applies when reporting a serious incident due to exposure to COVID-19 in connection with work
If you start to have symptoms indicating a possible COVID-19 infection it is important that you immediately go home, avoiding contact with other people.
It is important for everyone with symptoms to be tested to verify if there is an ongoing infection or not. This is not only for your own sake, but it gives the people you might have infected a possibility to also be tested. This way you contribute to lowering the infection rate. You are not obliged to have a test, but you need to be careful not to infect others, and therefore it is important to know if you are infected or not.
Call 1177 (Healthcare Guide) for advice if you have symptoms.
- More information on COVID-19 testing in Stockholm (Swedish only; 1177/Region Stockholm)
If you test positive for Covid-19 you need to participate in contact tracing. You will get the necessary instructions in the event of a positive test result.
- More information on testing positive for COVID-19 (Swedish only; 1177/Region Stockholm)
If you have been in contact with or are part of a family with someone with covid-19, certain restrictions apply.
- More information for those who have been in contact with someone with COVID-19 (Swedish only; 1177/Region Stockholm)
Reporting sick leave
The government has temporarily suspended the deduction from sick pay. For you as an employee, it is important to report sick leave in the self-reporting system according to usual routines. KTH will make a deduction as usual and you should then apply for compensation from the Swedish Social Insurance Agency. This applies from March 11 2020.
During the period November 1 to December 14 2020, you as an employee do not have to a submit medical certificate during the first 14 calendar days of the sick period.
During the period December 15, 2020 to June 30, 2021, you as an employee do not have to a submit medical certificate during the first 21 calendar days of the sick period.
The government decided in June 2020 on a new regulation aimed at facilitating for those in risk groups in three different ways. The provision applies as of 1 July 2020 and expires on 30 April 2021. It is possible to apply for compensation retroactively for an unlimited amount of days during the period 1 January 2021 – 30 April 2021. Read more at Försäkringskassan’s website .
Sickness benefit as a preventive measure: Takes aim at employees who are at risk and has tasks that prevent them from working from home. These workers may be entitled to sickness benefit as a preventive measure. This applies on condition that the person in the risk group has of one of the diseases listed in the Regulation (see Section 2 of Regulation on certain sickness benefit for preventive purposes and certain quarantine allowance in relation to the disease covid-19). If applicable, the manager/local HR should be contacted and will from there take the employee’s medical certificate to KTH Human Resources Department Salaries. The employee seeks compensation from the Swedish Social Insurance Agency.
Increased possibility of temporary parental allowance for guardians of children who have recently been ill: For parents, the government's decision means that, under certain conditions, you can get compensation if you need to give up gainful employment in order to care for a child who has recently been seriously ill and needs to be protected from infection by the virus that causes the disease covid-19. Parents may also receive compensation if they give up gainful employment in order to avoid infecting a child referred to above. The need for protection against infection shall be demonstrated by a medical opinion. In order to be able to receive compensation in this case, the same conditions are laid down in respect of the work as in the case of compensation for persons at risk and their relatives.
The compensation to parents is paid at the same amount as for temporary parental allowance for the care of a sick child.
Quarantine allowance to relatives in the same household as a person in a risk group: This is regulated by the same regulation as mentioned above (see Section 5). This regulation quarantine allowance applies specifically to those who work in the home as a personal assistant to their loved one and at the same time to some extent gainfully work outside the residence. As a further condition, the work, which is not work as a personal assistant, cannot be carried out from home and that the employer cannot offer alternative tasks.
Given the societal crisis we have had an abnormal time, which may have caused anxiety, stress and pressure beyond the ordinary. Do you need support to deal with concerns or to process thoughts? Employees can now receive counseling up to six times through our occupational health care Avonova. The counseling is conducted by behavioral scientists or professionals with relevant qualifications that Avonova deems appropriate. If you're a supervisor, management guidance is part of the support.
In normal instances, employees can visit Avonova three times on their own initiative and without feedback to their supervisor or HR. Visits to Avonova for other reasons than counseling are still limited to three times, before Avonova contacts the supervisor or HR for granting more visits. Meaning that now the counseling services is increased by three times.
Doctoral students with scholarships (and who are not employees) have the opportunity to contact the student health centre if necessary:
The increase in the number of visits for counseling is valid until further notice and is a joint venture between the employer KTH and the local trade unions Saco-S, ST and Seko.
Phone number to Avonova: 08-120 125 00.
Business trips within Sweden can be carried out after agreement with the nearest manager and a filed travel request. The business trip must adhere to recommendations by the Public Health Agency.
International business trips shall be avoid, but can be done in special cases after agreement with the nearest manager. The trips must adhere to recommendations by the Public Health Agency and the Ministry for Foreign Affairs.
Meetings and conferences
Physical meetings that gather larger groups of people (conferences, events etc.) shall be replaced with digital meetings or gatherings in smaller groups in rooms that have been suitably adapted.
From the 1:st of September 2020 a valid parking sticker is needed for free parking at KTH's (Akademiska hus/Aimo Park) parking areas at KTH Campus and in Kista and Solna. Otherwise fees apply.
The defense of doctoral theses may be held on campus and remotely. As thesis defences are open to the public a maximum of eight people may gather in one room. All thesis defnces should be made available for remote participation.
See also thesis, thesis defence and qualification .
Planning, coordination and responsibilities
As an employer, KTH has a responsibility to prevent risks and deficiencies in the work
environment and within this framework, take active measures to prevent the spread of COVID-19. Employees and students are obliged to take the personal responsibility necessary in order to prevent the spread of infection.
Organisational preparedness is necessary to manage new conditions according to potentially changed directives from KTH or responsible public bodies.
The HR function task is with providing support and guidance to managers, employees and
safety representatives in issues regarding work environment in connection to actions to prevent the spread of COVID-19.