Information for employees regarding the coronavirus
On this page
- Working on campus and remotely
- Studies and exams
- If a student tests positive
- If you become ill
- Reporting sick leave
- Risk groups
- Business travel
- Meetings and conferences
- Thesis defence
Planning, coordination and responsibilities
- Questions and Answers
Working on campus and remotely
Managers and employees must, in consultation, ensure that only those who must be on site for operations to function work on campus. Others must work from home. This applies until 15 August 2021. Apart from this, operations continue according to previous plans and decisions.
The call to work from home ends from 16 August. For staff with regulated working hours (technical and administrative staff), work from home must be regulated by individual telework agreements between the employee and his/her manager. Staff with non-regulated working hours are as previously, expected to be on-site when their work tasks require it.
Based on the Public Health Agency's forecasts for the summer and autumn, KTH has chosen to increase campus attendance before the start of the autumn term, as a higher degree of physical presence is necessary to run operations in a good way.
KTH operations are to a certain extent campus based, meaning that physical presence will, in many cases, be required. Activities and operations shall be planned to avoid close physical contact and crowding. Coordination shall take place around the use of common premises and general spaces where employees from several organizational units gather at the same time. Support and services should be adapted accordingly.
The information is based on the Presidents' decision V-2021-0418.
- Interview with the President regarding summer and autumn
Information on teleworking and template for telework agreements
- Tools for remote access
Studies and exams
Autumn semester 2021
During the spring 2021, the Committee for First and Second Cycle Education has created three scenarios for how teaching and examination can be conducted at KTH. The purpose is to structure the conditions for education at KTH and create a planning document and transparency from two perspectives. 1) that the pandemic may require swift changes with short notice and 2) KTH’s long-term plans and visions for education.
The scenario descriptions describe how education can be conducted under three different impact levels, low, medium or high. In addition, the President can close the campus for teaching and examination if the situation so requires.
The President of KTH has 1 June 2021 decided (V-2021-0421) that teaching and examination from and including 29 August 2021 and onwards shall be carried out according to the scenario low, which means the campus is open.
Teaching and examination will be carried out on campus with a focus on physical as well as digital presence and will be managed mainly by pedagogical ambitions in accordance to KTH’s Steering Documents for Education with a greater variation in both teaching and examination methods.
Beginning of semester
The decision includes the introduction weeks for new students, 16-28 August. All re-examinations during the period 16-20 and 23-28 August will be conducted remotely in accordance to the previous decision.
Some of the welcome activities in the introduction weeks for new students 16-28 August 2021 will take place on campus. For instance, KTH account details and access cards will be distributed on campus. Portions of the introduction weeks such as information meetings that previously took place in auditoriums will be carried out digitally. Large group activities should be avoided until the restrictions from the government authorities are gradually lifted. This also includes social activities.
KTH students can participate in exchange studies within the framework of their education at KTH provided that the host university is receiving exchange students and that the country permits incoming travel. In addition, the Ministry of Foreign Affairs must not have any active travel restrictions towards the destination country (for necessary and un-necessary travel). The same applies to students who are planning to do their degree project or internship abroad. Outgoing exchange students will follow the partner university’s academic calendar for the autumn semester 2021.
Outgoing exchange students from KTH that are unable to take their exchange places as a result of cancellation of travel restrictions will be offered a place in their programme at KTH.
KTH is accepting incoming students for exchange studies, degree projects or internships autumn semester 2021. Exchange studies require physical presence at KTH. Incoming exchange students should be present in Sweden for the exchange unless otherwise agreed. Students within a joint programme should also be present in Sweden for the studies at KTH according to the study plan, unless otherwise agreed within the framework of the agreement.
Tuition fee paying students will be offered a full refund for the tuition fees for autumn semester 2021 up until the start of the semester. There will not be any extended payment plans accepted.
Remote examination (recommendations, tools, procedures etc.)
A range of modifications on campus have been implemented to limit the spread of COVID-19.
Please observe that the furnishing in classrooms is also adapted to minimize the spreads of infection. Furniture must not be moved around or moved to other classrooms.
If a student tests positive
In case a student has tested positive for COVID-19, he/she should contact the corresponding study counsellor (who is bound by professional secrecy) or course leader/examiner, who in turn will report to the school’s educational administration manager. Note that KTH faculty and staff shall treat such cases as confidential. Thereafter a decision will be made by the Director of First and Second Cycle Education, in consultation with Vice President for Education and Head of School in question, regarding suitable measures.
If you become ill
If you as an employee have been exposed to COVID-19 in connection with work, your manager is obliged to, without delay, report it to the Swedish Work Environment Authority. Notification of a serious incident must also be made if the manager subsequently becomes aware that an employee has been exposed. It is therefore important that you notify your manager if you suspect that you have been infected in connection with work.
- Read more about what applies when reporting a serious incident due to exposure to COVID-19 in connection with work
If you start to have symptoms indicating a possible COVID-19 infection it is important that you immediately go home, avoiding contact with other people.
It is important for everyone with symptoms to be tested to verify if there is an ongoing infection or not. This is not only for your own sake, but it gives the people you might have infected a possibility to also be tested. This way you contribute to lowering the infection rate. You are not obliged to have a test, but you need to be careful not to infect others, and therefore it is important to know if you are infected or not.
Call 1177 (Healthcare Guide) for advice if you have symptoms.
- More information on COVID-19 testing in Stockholm (Swedish only; 1177/Region Stockholm)
If you test positive for Covid-19 you need to participate in contact tracing. You will get the necessary instructions in the event of a positive test result.
- More information on testing positive for COVID-19 (Swedish only; 1177/Region Stockholm)
If you have been in contact with or are part of a family with someone with covid-19, certain restrictions apply.
- More information for those who have been in contact with someone with COVID-19 (Swedish only; 1177/Region Stockholm)
Reporting sick leave
The government has temporarily suspended the deduction from sick pay. For you as an employee, it is important to report sick leave in the self-reporting system according to usual routines. KTH will make a deduction as usual and you should then apply for compensation from the Swedish Social Insurance Agency. This applies from 11 March 2020.
During the period 15 December, 2020 to 30 September, 2021, you as an employee do not have to a submit medical certificate during the first 21 calendar days of the sick period.
The government decided in June 2020 on a new regulation aimed at facilitating for those in risk groups in three different ways. The provision applies as of 1 July 2020 and expires on 30 September 2021. It is possible to apply for compensation retroactively for an unlimited amount of days during the period 1 January 2021 – 30 September 2021. Read more at Försäkringskassan’s website .
Sickness benefit as a preventive measure: Takes aim at employees who are at risk and has tasks that prevent them from working from home. These workers may be entitled to sickness benefit as a preventive measure. This applies on condition that the person in the risk group has of one of the diseases listed in the Regulation (see Section 2 of Regulation on certain sickness benefit for preventive purposes and certain quarantine allowance in relation to the disease covid-19). If applicable, the manager/local HR should be contacted and will from there take the employee’s medical certificate to KTH Human Resources Department Salaries. The employee seeks compensation from the Swedish Social Insurance Agency.
Increased possibility of temporary parental allowance for guardians of children who have recently been ill: For parents, the government's decision means that, under certain conditions, you can get compensation if you need to give up gainful employment in order to care for a child who has recently been seriously ill and needs to be protected from infection by the virus that causes the disease covid-19. Parents may also receive compensation if they give up gainful employment in order to avoid infecting a child referred to above. The need for protection against infection shall be demonstrated by a medical opinion. In order to be able to receive compensation in this case, the same conditions are laid down in respect of the work as in the case of compensation for persons at risk and their relatives.
The compensation to parents is paid at the same amount as for temporary parental allowance for the care of a sick child.
Quarantine allowance to relatives in the same household as a person in a risk group: This is regulated by the same regulation as mentioned above (see Section 5). This regulation quarantine allowance applies specifically to those who work in the home as a personal assistant to their loved one and at the same time to some extent gainfully work outside the residence. As a further condition, the work, which is not work as a personal assistant, cannot be carried out from home and that the employer cannot offer alternative tasks.
Given the societal crisis we have had an abnormal time, which may have caused anxiety, stress and pressure beyond the ordinary. Do you need support to deal with concerns or to process thoughts? Employees can now receive counseling up to six times through our occupational health care Avonova. The counseling is conducted by behavioral scientists or professionals with relevant qualifications that Avonova deems appropriate. If you're a supervisor, management guidance is part of the support.
In normal instances, employees can visit Avonova three times on their own initiative and without feedback to their supervisor or HR. Visits to Avonova for other reasons than counseling are still limited to three times, before Avonova contacts the supervisor or HR for granting more visits. Meaning that now the counseling services is increased by three times.
Doctoral students with scholarships (and who are not employees) have the opportunity to contact the student health centre if necessary:
The increase in the number of visits for counseling is valid until further notice and is a joint venture between the employer KTH and the local trade unions Saco-S, ST and Seko.
Phone number to Avonova: 08-120 125 00.
Business trips within Sweden can be carried out after agreement with the nearest manager and a filed travel request. The business trip must adhere to recommendations by the Public Health Agency.
International business trips shall be avoided, but can be done in special cases after agreement with the nearest manager. The trips must adhere to recommendations by the Public Health Agency and the Ministry for Foreign Affairs.
The above applies until 15 August according to the President's decision. After this, national and international business trips can be carried out, but they must be in line with current restrictions and recommendations from the government, the Swedish Public Health Agency and the Ministry of Foreign Affairs. All business trips must be preceded by an approved travel order.
Meetings and conferences
Physical meetings that gather larger groups of people (conferences, events etc.) shall be replaced with digital meetings or gatherings in smaller groups in rooms that have been suitably adapted. This applies until 15 August according to the President's decision.
After this, physical meetings must take place in line with current restrictions and recommendations from the government and the Swedish Public Health Agency. Regardless of how many people that are allowed to gather, it is important to ensure that distance can be kept and crowding avoided at all times. Premises must be adapted accordingly.
From the 1:st of September 2020 a valid parking sticker is needed for free parking at KTH's (Akademiska hus/Aimo Park) ground parking areas at KTH Campus and in Kista and Solna. The current decision regarding free parking under these conditions is said to last up to and including September 2021. Otherwise fees apply.
The defense of doctoral theses/dissertations may be held on campus and digitally. Doctoral thesis and licentiate seminars are open to the public and are, where applicable, subject to the Government's restrictions on public gatherings. Digital defense of doctoral thesis/dissertation and licentiate seminars are encouraged partly for quality reasons (increased opportunities for international participation in the grading committee and as an opponent), and partly for sustainability reasons (reduced travel).
All doctoral thesis/dissertations and licentiate seminars must be digitally accessible for spectators.
It is everyone's responsibility to ensure that the Swedish Public Health Agency's recommendations are followed. Depending on the size and design of the venue, fewer participants may be allowed.
See also thesis, thesis defence and qualification .
Planning, coordination and responsibilities
As an employer, KTH has a responsibility to prevent risks and deficiencies in the work
environment and within this framework, take active measures to prevent the spread of COVID-19. Employees and students are obliged to take the personal responsibility necessary in order to prevent the spread of infection. Organisational preparedness is necessary to manage new conditions according to potentially changed directives from KTH or responsible public bodies.