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EECS' new forecasting and budgeting tool

– for more efficient financial management

Photo: EECS
Published Oct 06, 2021

The new system support will replace the current Excel sheets and can be used for follow-up and analysis at school level in the coming years. The tool will be used by financial officers, project managers, heads of divisions, heads of departments and other decision-makers. The pilot project with the new budget tool is a collaboration between EECS and ABE.

We have talked to the pilot's project manager Mattias Svanborg who tells us more.

Hi, Mattias! Tell us briefly about the new budget tool and why we are introducing it?

"The new and long-awaited budget tool has been developed to streamline and simplify budget and forecast work at the school. At present, the schools' budgets are made in Excel, which is time-consuming and results in unmanageable budgets with a risk of errors that can have consequences when financial decisions are made. The budget tool will reduce manual work and provide greater accessibility for financial officers and decision-makers / project managers to produce data and background material for decision-making."

What are the benefits?

"It will be faster and easier to obtain current, reliable data from the new system, all the way from an individual project to summation at school level. Instead of handling huge Excel files that risk crashing, you go into the browser and quickly sort relevant data."

Who can use it?

What will the project achieve?

• Contribute to efficient financial management and secure management of data at school level.

• Free up resources for qualified analysis and in-depth managerial support.

• Contribute to a standardised and efficient way of working.

• Enable planning over several years.

"The new system will be helpful for many more than today's budgeting once it is fully operational: project managers, heads of divisions, heads of departments and other decision-makers, in addition to financial officers."

Optimistic Heads of School

ABE's and EECS' Heads of School are also optimistic about the new tool.

"So far, we have made our budgets in Excel, which does not feel particularly efficient or secure. With the new tool, we get more efficient financial control and safer handling of data. It is also an advantage that more professional categories at the school, such as heads of divisions, heads of departments and project managers, will be able to use the tool", says Sonja Berlijn, Head of School at EECS.

"We welcome a budget tool that meets the requirements and needs we have to effectively run and plan our activities in the best possible way. It will be easier and faster to produce clear budget documents and forecasts in the new system, regardless of whether it is on a project level, department level or school level", says Muriel Beser Hugosson, Head of School at ABE.

The system is planned to be in use at the end of October, when the school's financial officers will use the tool. The plan is that more users will be granted access in the Spring of 2022.

Contact

Steering group

  • Muriel Beser Hugosson, Head of School ABE.
  • Johanna Stellan, Head of Administration ABE.
  • Sonja Berlin, Head of School EECS.
  • Rose-Marie Kellqvist Sundström, Acting Head of Administration EECS (convener).

Project group

  • Mattias Svanborg, Controller EECS (Project manager and convener).
  • Anette Arling, Acting Finance manager EECS.
  • Ulf Arvidsson, Finance manager ABE.