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Signing documents in pandemic times

Published Mar 27, 2020

As a result of the current pandemic, where many employees work at home to minimise the spread of covid-19, the routines have temporarily changed regarding signatures of internally established decisions, agreements or documents.

The University Director has temporarily decided that signatures of internally created decisions, agreements or supporting documents can be handled using the alternatives below in order to facilitate teleworking.

  • If you have access to a scanner, you can print, sign and scan the document.
  • Confirm the accuracy of the document with a following email.
  • Write your signature on a piece of paper, take a photograph with your mobile phone and then paste the picture of the signature into the document.
  • On the I-pad you can write your signature by hand on the screen and then copy and paste an image of your signature in the document.
  • A PDF signature can be created with the mouse pointer directly in the document.

Regardless of which of the above method is chosen to confirm the validity of the document, the document must be emailed from the signatory's KTH email address.

Original documents must be signed afterwards when required.

The signing of an agreement with an external party must be handled in agreement with the counterparty.

This decision is in effect until the end of May 2020 when a new assessment will be made regarding this matter.


Due to the current pandemic situation, some administrative management regarding internal documentation and decisions must be facilitated. In accordance to FHM’s recommendations, many employees work at home to minimize the spread of infection by covid-19.

To facilitate working remotely, and administrate cases there is a need to be able to work with signatures.

Please take note that information/decisions published in English are translations of the Swedish originals. In the event of any discrepancy between the original and the translation, the original takes precedence.

Desicion made by University Director Kerstin Jacobsson.
Signing documents in pandemic times (pdf 63 kB)   (in Swedish)