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Postdoctoral Fellowships – Application routine and support for supervisors

On this page, you can find important information to take into consideration if you are planning to act as a Supervisor/Principal Investigator for a Postdoctoral Fellow within the Marie Skłodowska-Curie Actions (MSCA) funding scheme at KTH. The next call for Postdoctoral Fellowships will open on 12 April 2023, and close on 13 September 2023.


Before applying

Before applying for a MSCA Postdoctoral Fellowship, always inform your Head of Department/Division of your proposal. Since MSCA postdoctoral projects need co-funding, it’s important that they are informed about the budget. Always follow the administrative routines of the school.

You should also contact your financial officer at the school for support with the budget:






Indirect costs

Please be aware that the MSCA-PF does not fully cover indirect costs/overhead at KTH. For estimated calculations regarding co-funding, please see: Financial information about EU projects within MSCA (in Swedish)

For more information, please contact Mariana Mesherjakova at the Controller Group, ​​​​​​​ .

What does the funding cover?

The Commission provides funding for the postdoctoral student in the form of:

  • Living, mobility and (if applicable) family allowances: to be paid out as salary.
  • Research, training and networking activities: to train the postdoctoral fellow, used for consumables, travelling, conference fees etc.
  • Management and indirect costs: to cover only part of the overhead for the project.

The Postdoctoral Fellowship programme also has two additional allowance categories linked to the postdoc:

  • Long-term leave allowance for the beneficiary in case of long-term leave, for example parental leave or sick leave.
  • Special needs allowance for additional costs not covered by social security or health insurance.

​​​​​​​Contracts and signatures

No formal signatures are usually required when applying a MSCA Postdoctoral Fellowship. However, it is highly recommended to inform the Research Support Office when submitting a proposal. You are of course always welcome to contact us if you need help with any specific issues.

Applying through the EU portal

Applications for funding through the Marie Skłodowska-Curie Actions are submitted in the European Commission's Funding & Tenders portal. As a supervisor, you prepare the application in collaboration with the postdoctoral candidate.

EU Funding & tenders portal ​​​​​​​

PIC number

Insert KTH's PIC number in the application in the EU Portal. The PIC number automatically collects all formal data about KTH, such as official name, address and status.

KTH’s PIC number: 999990946

Main contact person

As the supervisor for the postdoctoral candidate, you are the main contact person for the proposal. Also, add the EU financial officer/administrator at your school and Mia Brandelius from the Research Support Office.

Register an account

To be able to complete the data in the proposal form on the web, you must be a registered user of the EU Funding & tenders portal ​​​​​​​. Click on the "Register" button and follow the instructions. When you log in, click on "My Proposals" in the left menu and find the name of the proposal. Click "Actions-Edit draft", and you will be automatically transferred to the application tool.

Fill in your application

The proposal consists of an administrative part (Part A, filled in online via the submission forms) and a narrative part B composed of two separate PDF files (Part B1 and Part B2), which must be uploaded as separate PDF files.

To edit your application, click on the "Edit forms" button as shown below.

Print screen from the EU portal

Here, potential partners must complete a number of different forms:

  • Contact data - department and participating researchers
  • Questions about the role in the project
  • Relevant publications and other projects

Gender Equality Plan

KTH has a Gender Equality Plan - An Equal KTH - Plan for Gender Mainstreaming of KTH ​​​​​​​. Answer “YES” to this question in the form.

Further proposal support 

Book a meeting with a research advisor at RSO well in advance. Support is offered to both supervisors and postdoctoral candidates when preparing a joint proposal.

Information seminar

In June, the Nordic Five Tech Alliance , consisting of the Nordic universities KTH, Aalto, Chalmers, the Technical University of Denmark (DTU) and the Norwegian University of Science and Technology (NTNU), will arrange an information seminar about the MSCA Postdoctoral Fellowships.

Time: Thursday 8 June, at 1 pm to 4.15 pm EET (12.00 – 15.15 CET).

The meeting link will become available at the end of March.

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Last changed: Mar 21, 2023