Last day to submit complete documents for payment of hourly wage, reimbursement and travel bills (regarding payment on the 25th of October)
Time: Thu 2019-10-10 15.00
Deadline for submitting complete documents for payment of hourly wage, reimbursement and travel bills (regarding payment on the 25th of October)
Employment with hourly wage
- Fill out the form (”Utbetalning av timlön/ersättning”)
- Report the working hours – consecutive days can be reported as a period (not weekends or over month breaks!)
- Note the accounting information (project number and org.enhet)
- The financial approver (for the specific org.enhet) shall sign the form
- A new employee?
- Fill out the form “Employment confirmation for temportary employment” (is required to register the employee in the system)
- VhC and/or Head of Department shall sign on the behalf of the employer
- The employee fills out and sends the Nordea-form to Nordea (not to HR!)
Otherwise, payment will be made through a check (sent to the address registered in HR+)
Note:
- Hourly wages are decided by KTH
- Incomplete documents may delay the payment
- New employees will receive payment not sooner than the next following month
Read more about hourly wages & fees . In this link, you also fins direct links to current forms, etc.
Reimbursement
- If invoice isn’t possible, you shall register your purchase in KTH-res
- If you don’t find a suitable headline/title for your reimbursement in KTH-res
- Use the form for Expenses (“Redovisning av utlägg – avser anställda”)
- Do not use KTH-res if the reimbursement is
- Representation OBS! Attach form for Benefit Taxation
- Subscription
- Language review
- Send the form to HR (either printed KTH-res-form or the form for expenses)
- Always attach original receips (not older than 1 year!)
- Attach participant’s list and purpose when representation
Note:
- No private purchases can be made on the same receipts as your reimbursement, e.g. always split the payments!
- I some cases, account statements may be required
- Incomplete documents may delay the payment
Read more about reimbursement .
Questions regarding hourly wage or reimbursements – contact persadm@itm.kth.se
Travel claims
- Create a travel order in KTH-res, and have it approve from your supervisor
- Always book flights, train tickets, hotels and transfer via Egencia
- Go to your travel bill in KTH-res, and register any reimbursements
- Please upload all attachments in KTH-res (not original receipts)
- Always attach the itinerary (departure and arrival times must be clear for every stop in the itinerary)
- Always attach all boarding passes (including digital ones)
- Attach conference-, workshop-, seminar and course programs
- Complete your travel bill when you are done (change status from “preliminary” to “definitive
- Send the travel bill to HR
- Print the travel bill in KTH-res
- Always attach all original receipts etc. (attach to the printed travel bill)
- All other attachments (above) if you haven’t uploaded them in KTH-res
Note:
- Save all original receipts, travel tickets, booking confirmations, itineraries, e-tickets, digital boarding passes and programs
- You must have a valid business travel insurance card before you travel (which you get from HR)
- Travel bills are required also for travel advances
- Equalizing is made shortly after the travel is completed, but no later than three months later than the travel advance was paid
- Incomplete documents may delay the payment
Read more about travel claims .
Questions regarding travel claims and travel bills – contact resor@itm.kth.se .