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Accessible web content at ITM

First we had GDPR, now we have the The law about accessible digital public service. In September, it will affect every person who has a profile page at KTH. If you are a teacher, study counsellor or manager, there are even more things you need to know.

A new law from September 23, 2020

The law about accessible digital public service (Lagen om tillgänglighet i digital offentlig service) comes into force for us who have existing websites on September 23, 2020, but it also applies to content published before that date (with special exceptions for video *). Briefly, it is about publishing content with:


The law applies to both public websites, intranets and private websites, such as KTH Social and Canvas. Documents from us in the public sector, that are published on a website and videos published in social media are also covered by the legal requirements.

Accessibility presentation (60 min, Metamatrix)

Web Accessibility - How Does It Affect You?

To make it easier for you to navigate, we have packaged the most important things that you need to take action on.

If you are employed at KTH

  • Your profile page should contain Clear links , Standardised heading sizes  and paragraphs.
    • If you upload videos on September 23, 2020 or later, they should have closed captions or a supplementary text description. KTH has framework agreements with suppliers of transliteration / texting, that can be found in the avtalsdatabasen  (Swe) under Övriga tjänster / tjänster (10.04.06). Videos and audio files that everyone can perceive
    • Also use a correct language with English on the English profile page and Swedish on the Swedish page. Images should contain caption or alt text describing the image. Images in the right way
  • Documents such as protocols, agendas, steering documents and project presentations, which are to be published online, must either be converted to web pages or made accessible. Ask yourself the questions:
    • Does the document belong to the web? Is it enough to put it in the archive or place it in Box instead?
    • Is it a plain text document that does not necessarily need to be printed or does not contain important layout? Then it fits as a web page. Send a word file to your web editor .
    • Is it a comprehensive document with many pages, or does the layout fill an important function? Is it meant for printing? Then use the templates that are accessibility-adapted or make sure that your original file meet the requirements (Ppt, Word, Excel). Ask your web editor  for advice or read more:
      How to create accessible documents

If you are a teacher and work in Canvas

The content of Canvas needs to follow the guidelines, which basically means using a clear and comprehensible language, standardized heading sizes, clear links, pictures in the right way and video and audio files that everyone can perceive.

Accessibility guide in Canvas – 5 tips

FAQ about accessibility in e-learning

Video subtitling

Blog post by Instructure/Canvas about accessibility

Questions about Canvas?

E-mail e-learning@kth.se  or contact

 If you use KTH Social for program web sites or other groups

  •  Create pages instead of uploading documents. Avoid PDFs. If a PDF is uploaded, it must be accessibility-adapted. Go to the source document (e.g. Word, Ppt) and make adjustments.
    How to create accessible documents
  • Documents for printing or further use, such as forms or templates may remain.
  • Use clear paragraphs with Standardised heading sizes  in the correct order. Heading 1 (H1) at the top, then middle heading 2 (H2) and then H3.
  • Create Clear links . Keep in mind that the link should be comprehensible on its own and describe where it leads. Please use the heading of the page to which the link leads.
  • Images should contain caption or alt text describing the image. Images in the right way
  •  Videos should have closed captions or a supplementary text description. KTH has framework agreements with suppliers of transliteration / texting, that can be found in the avtalsdatabasen  (Swe) under Övriga tjänster / tjänster (10.04.06). (Applies to films published starting September 23,2020.) Videos and audio files that everyone can perceive

Questions about KTH Social?

E-mail it-support@kth.se .

If you create content for the intranet

  • Create pages instead of uploading documents. Send a Word document and associated images to your web editor .
  • Forms and templates intended for printing or further use may remain.
  • Minutes from meetings: New templates for minutes will be provided by GVS. Use the templates correctly, without changing the structure, so that they can be published. 
  • Decisions: Signed decisions can be found in the archive and summarized on the intranet. The Word file is sent to infomaster@itm.kth.se , which summarizes the decision along with the ref number and e-mail address of the registrar.
  • Process charts can be published as PDF and JPEG, but should be supplemented with text descriptions published as web pages. A text file (Word) and process map (PDF) are sent to infomaster@itm.kth.se , which publishes them.
  • Other PDFs should be made accessible by reviewing them manually.
    How to create accessible documents
  • Older documents, from 2018-09-23 or earlier, should be unpublished and can be found in the archive only.
  • New documents. Ask yourself the questions:
    • Does the document belong to the web? Is it enough to put it in the archive or place it in Box instead?
    • Is it a plain text document that does not necessarily need to be printed or does not contain important layout? Then it fits as a web page. Send a word file to your infomaster@itm.kth.se .
    •  Is it a comprehensive document with many pages, or does the layout fill an important function? Is it meant for printing? Then use the templates that are accessibility-adapted or make sure that your original file meet the requirements (Ppt, Word, Excel). Ask your web editor  for advice or read more:
      How to create accessible documents

Questions about the intranet at ITM?

Contact the Coordinator of the ITM School's websites:

If you are a manager

  • Review procedures for documents. Internal documents with a small target group should be saved in Box. Appoint a person responsible for keeping important documents updated and deleted / archived when out of date.
  • Allocate resources to customize existing PDFs and to text videos.
  • Appoint an Accessibility verifier at each department (for instance the webmaster or a web editor).
  • Make sure that all people producing documents for the web, learn how to do it correctly. 
  • Ensure that recurring document templates meet the accessibility requirements.

If you are a web editor and create content for other web pages

If you create content for social media

More in-depth information

Digital accessibility - requirements and opportunities

Advice to ITM's editors

Publish documents in the right way (Swedish, webbriktlinjer.se)

How to create accessible documents

Accessibility presentation (60 min)

Questions?

 Contact the Coordinator of the ITM School's websites:

Calendar

March 2020 and earlier:

  • Accessibility manager at the ITM school appointed. Preparatory work.
  • Technical solutions at KTH IT.

April 2020:

  • Information to ITM's editors
  • Information for study administrators and managers
  • Film about accessibility
  • Investigate resources and tools for texting of films and PDF adaptation

May 2020:

  • New templates for minutes, meeting notes, agendas will start to be used.
  • Accessibility verifiers should be appointed at each department / center.
  • Editors compile outstanding actions and needs for external resources.
  • Question time with Sara Öhman, KTH GVS, about accessibility.

June 2020:

  • Intranets (at ITM and departments) are reviewed and cleaned up
  • Preparation: Everyone who manages Canvas pages and Program Websites prepares content.

July-Aug 2020:

  • Customizing PDFs, creating new pages.
  • Customize your profile page

September 2020:

  • September 23: The law comes into force



* The legal requirements for video and audio files apply to content published from September 23, 2020.