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Accessible web content at ITM

First we had GDPR, now we have the The law about accessible digital public service. It affects every person who has a profile page at KTH. If you are a teacher, study counsellor or manager, there are even more things you need to know.

A new law since 2020

The law about accessible digital public service (Lagen om tillgänglighet i digital offentlig service) came into force for us in September, 2020, but it also applies to content published before that date (with special exceptions for video *). Briefly, it is about publishing content with:


The law applies to both public websites, intranets and private websites, such as KTH Social and Canvas. Documents from us in the public sector, that are published on a website and videos published in social media are also covered by the legal requirements.

Digital accessibility - an introduction (15 min)

Web Accessibility - How Does It Affect You?

To make it easier for you to navigate, we have packaged the most important things that you need to take action on.

If you are employed at KTH

Your profile page 

Documents

Documents such as protocols, agendas, steering documents and project presentations, which are to be published online, must either be converted to web pages or made accessible. Ask yourself the questions:

  • Does the document belong to the web? Is it enough to put it in the archive or place it in a shared folder instead?
  • Is it a plain text document that does not necessarily need to be printed or does not contain important layout? Then it fits as a web page. Send a word file to your web editor .
  • Is it a comprehensive document with many pages, or does the layout fill an important function? Is it meant for printing? Then use the templates that are accessibility-adapted or make sure that your original file meet the requirements (Ppt, Word, Excel). Ask your web editor  for advice or read more:
    How to create accessible documents

If you are a teacher and work in Canvas

The content of Canvas needs to follow the guidelines, which basically means using a clear and comprehensible language, standardized heading sizes, clear links, pictures in the right way and video and audio files that everyone can perceive.

Canvas - guider och rekommendationer

Accessibility tips

Video subtitling

 If you use KTH Social for program web sites or other groups

  •  Create pages instead of uploading documents. If a PDF is uploaded, it must be accessibility-adapted. Go to the source document (e.g. Word, Ppt) and make adjustments.
    How to create accessible documents
  • Documents for printing or further use, such as forms or templates may remain.
  • Use clear paragraphs with Standardised heading sizes  in the correct order. Heading 1 (H1) at the top, then middle heading 2 (H2) and then H3.
  • Create Clear links . Write the link text so that where the link will lead can be understood even when taken out of context. Please use the title of the page to which the link leads. 
  • Images should contain caption or alt text describing the image. Images in the right way
  • Videos should have closed captions. The easiest way is to publish it in KTH Play and auto-text it. Videos and audio files that everyone can perceive

Questions about KTH Social?

E-mail it-support@kth.se .

If you create content for the intranet

  • Create pages instead of uploading documents. Send a Word document and associated images to your web editor .
  • Forms and templates intended for printing or further use may remain.
  • Minutes from meetings can be published if they are based on KTH's templates. Use the templates correctly, without changing the structure.
  • Decisions are summarized on the intranet. Signed decisions can be found in the archive.
  • Process charts can be published as PDF and JPEG, but should be supplemented with text descriptions published as web pages. A text file (Word) and process map (PDF) are sent to infomaster@itm.kth.se , who publishes them.
  • Other PDFs should be made accessible by reviewing them manually.
    How to create accessible documents
  • Older documents, from 2018-09-23 or earlier, should be unpublished and can be found in the archive only.
  • New documents. Ask yourself the questions:
    • Does the document belong to the web? Is it enough to put it in the archive or a shared folder instead?
    • Is it a plain text document that does not necessarily need to be printed or does not contain important layout? Then it fits as a web page. Send a word file to your infomaster@itm.kth.se .
    •  Is it a comprehensive document with many pages, or does the layout fill an important function? Is it meant for printing? Then use the templates that are accessibility-adapted or make sure that your original file meet the requirements (Ppt, Word, Excel). Ask your web editor  for advice or read more:
      How to create accessible documents

Questions about the intranet at ITM?

Contact the Coordinator of the ITM School's websites:

If you are a manager

  • Review procedures for documents. Internal documents with a small target group should be saved in a shared folder. Appoint a person responsible for keeping important documents updated and deleted / archived when out of date.
  • Ensure that recurring document templates meet the accessibility requirements.

If you are a web editor and create content for other web pages

If you create content for social media

More in-depth information

Digital accessibility - a group at KTH with focus on the topic

Digital accessibility - requirements and opportunities

Advice to ITM's editors

Publish documents in the right way (Swedish, webbriktlinjer.se)

How to create accessible documents

Accessibility presentation (60 min)

Questions?

 Contact the Coordinator of the ITM School's websites:



* The legal requirements for video and audio files apply to content published from September 23, 2020.