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Meeting Notes: January 2026

Place: Albanova, Xenon Room

Time: Wednesday, 28/01/2026, 15:00 – 16:15

Opening formalities (5 min)

  • Meeting opening

  • Choice of meeting chairperson – board suggests: Nils

  • Choice of meeting secretary – board suggests: Maria

  • Choice of meeting minutes checker – board suggests: Victor

  • Approval of agenda and meeting procedures. (Approved)

    • The council approved the agenda and meeting procedures.

Reports & updates (35 min)

  1. Information from the presidium (Nils + Ozan) (10 min)

    • Nils presents the SCI PhD Council, the general role of the council and our role in the FF meetings, FN, FA-PA-FoA meetings.

    • FF errands excel sheet

      • Nils informs new members about the Excel sheet they must fill out when they are responsible for an FF errand. Also, PADs are the ones first responsible for taking these meetings.

  2. Introductions + onboarding (5 min)

    • Every member of the council presented themselves

  3. Update from PADs (10 min)

    • Applied Physics: Introduction of the CO2 emissions problem. Nothing is happening yet.
      Department wants to create a LinkedIn page: time compensation for the person who handles it? (at the Physics Department, that is something that has been discussed in the past).
      There is a problem with students: they have been told to focus only on their studies (not on writing their thesis or attending courses) because they are hired by the project to work only on the project. Dita proposes that this problem should be reported anonymously. We can contact the Chapter and ask how to handle the situation. The THS advisor position is vacant (last week, this person resigned), so they are in the process of hiring a new person.

    • Physics: Summary on PhD student evaluation? Dita can send the survey summary. The head of the Department wants to bring it to the management group meeting. Dita will send the presentation that they have from the results of the survey.

    • Mathematics: Teodor sent the JML survey, 3.7 is the satisfaction result, with a scale from 1 to 5. He can send the results to the council. The first JML workshop was less well received, but the second was better organized. Teo presented the results at the FN meeting, and the main response was that the Head of the Department should not be the one to hold the workshop.
      4th of March: JML workshop for the Faculty Members.

    • The rest of the departments said that they will plan it. Nils asked for the next meeting PADs bring info about the JML Faculty workshop in each department

  4. Update regarding shirts and posters (Nils) (5 min)

    • Gathered info, but no response yet from the company for the t-shirts.
      New poster: Updated by Eloi. Poster should be printed in A3: PADs send to Eloi picture, full name, email and Division and office number.

  5. Departmental duties workgroup from the Chapter

    • In the workgroup, the discussion should focus on general problems that departments raise regarding their duties. Because there are no clear rules for that. They should make a common language. The working load for each representative is not expected to be much, but if it is, it will be time compensated. Contact Uli to determine who will be the representative. Time frame: from February to summer. Erik and Victor will take the role.

  6. Info about the MFA

    • There is a survey out there. If students need a work phone, they can request it. People can share their concerns in the form.

  7. Budget-based financial system

    • Dita didn’t hear anything about that.

  8. Kick off date (5 min)

    • 18-20, requested funding, 3th of February.

Discussion points (20 min)

  • Recurring points (20 min)

    • FA-PA meeting: No meeting, no information.

    • FN meeting: Last week, there was a discussion about the budget, nothing relevant to the council. Nils tried to bring up the mentorship program.

    • Equality at KTH: Keep the event we had last year and try to collect feedback on the workshops that have already been held. PADs will work in the faculty's JML workshop and receive feedback. PADs will bring this point in the management group meetings.

Development of Current Events/Initiatives (5 min)

  • Next Event Ideas (Maria)

    • February event, introduction of new council+pizzas at KTH Innovation center (Maria)
      Ice skating event for March and fika.

Additional issues and information (5 min)

  • Next Meeting Location and Date

    •  Next meeting: 3:15-4:30 PM, at the Engineering Mechanics, 25th of February

Actions required

  • Send email to Eloi (eloipa@kth.se) with the requested info: Full name, email, Division you belong to, office number, and a well-recognized and clear picture of you. Eloi will make the posters for you, and he will upload them to the shared OneDrive folder. Then, you have to print enough posters to hang them in your corridors.

  • Get the information on when the Faculty JML workshop will happen in your Department.

  • Bring to the management group meetings the point that PADs should attend the Faculty JML workshop and give feedback to the council.

Meeting closed

  • Meeting closed at 16:15.