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How users are added to Canvas

To be able to use Canvas, users must have a Canvas account. How the account is created depends on the user's relationship with KTH. Users are added to Canvas with different roles that have different permissions. Read more below about details about routines for each user.

If a student or the Canvas room is missing

Publish the course room for the students 

For the students to get access to the course room, you as a teacher have to publish the course in Canvas. This will make the course visible for the students.

Avoid making groups too early

Hold off creating student groups in Canvas until all students are registered in the course room participation list. You can start creating groups when all the participants are only labeled as “students”. If you create the groups earlier (when students still are labeled as “Admitted not registered student” during the course registration period), there is a risk that students will disappear from the groups when they get registered.

Users must have a Canvas account

To be able to use Canvas, users must have a Canvas account. How the user receives the Canvas account depends on whether the person has a KTH account or not.

With KTH account

Users who have a KTH account get their Canvas account automatically in connection with either being added to a Canvas room via syncs with Ladok and Kopps, or when the user is added manually to a Canvas room via the "People" function and the "Add people" button.

Without KTH account

Users who do not have a KTH account must first be registered manually for a Canvas room by KTH's IT-support  as they cannot log in via KTH's Single Sign On (SSO). Then they can create their Canvas account by logging in to the Canvas login page . Once they have a Canvas account, they can also be added manually to different Canvas rooms via the "People" function and the "Add people" button.

How different users are added to Canvas

Normally you do not need to add any users, as most users get Canvas accounts and are added to Canvas rooms through syncs with Ladok, Kopps or UG groups. Below you will find more information about how to add the following users to Canvas:

  • Teachers, course responsible, and examiners
  • Teacher assistants (TA)
  • Students (automatically added)
  • Students (manually added)
  • PhD students

Read more about Roles and access in Canvas

Teachers, course responsible, and examiners

When a teacher, course coordinator, and examiner for a course are listed in Kopps, the user will automatically gain teacher access to the course room in Canvas. If you do not find an expected course room, contact your local Kopps administrator  to check that you are included in the course.

Teacher assistants (TA)

If you are a registered teacher/course coordinator/examiner in Kopps, you can add teacher assistants in your own course through the group editor for employees . You can also register via a Kopps administrator at your school.

Teacher assistants who are registered in Kopps are automatically added as users in Canvas via syncs between Kopps and Canvas.

Students (automatically added)

Admitted and registered are added to the course room

Students who are admitted to courses in the coming study periods are added daily to course rooms in Canvas. In most cases, it takes 15 minutes, but in periods of heavy load it can take up to a few hours. It is important that students are always added to Ladok and come to the Canvas room from there through the sync.

Two roles during the registration period: both "admitted not registered" and "student"

A person who is both admitted and registered will for a few days and in connection with the registration period, be listed as both "admitted not registered" and "student" in the Canvas attendee lists ("student" means that they are registered on the course in Ladok). Approximately two days before the course registration closes, students who have only been admitted but have not yet registered are removed from the course. This is done to give active students who have forgotten to register a chance to do it themselves via the web registration.

Re-registered students

Re-registered students are added to courses in the same way as registered students and receive access directly unless the student is re-registered on a so-called OM-occasion (OM-tillfälle in Swedish) in Ladok. OM-occasions are course rounds that do not exist in Kopps and, therefore, do not have any course rooms in Canvas. The student then has to be added manually, see below. OM-occasions are created if the student is to be re-registered on an earlier version of the course or on a term without an active course round, for example, if the course was in the autumn term but the student is re-registered in the spring term. Current registration dates for course registration (the student web) .

Students (added manually)

Students who should be admitted or registered in Ladok should not be added manually to courses, but in the cases where the students are not going to be handled in Ladok they can be added manually. An example of students that fall into this category is students re-registered on OM-occasions or PhD students attending courses that aren't following the 2007 study order. This can be done either by a local Canvas administrator or the KTH IT-support. Note that a request needs to be sent in by a course admin or a director of studies and not by a teacher of the course.

Warning

It is important that students are always added to Ladok and from there through the sync to the Canvas course room. Students who are not properly registered for the course do not have a legal right to take the course, they cannot get results reported or get CSN for completed studies. By manually adding a student, there is a risk that the student incorrectly believes that they are correctly registered on the course.

PhD students

PhD courses with study order from 2007

PhD courses that follow the study order from 2007 will have the PhD students get access to the Canvas rooms in the same way as other students, added automatically through being admitted and registered in Ladok. Course rooms are created automatically through syncs with Kopps as well.

Previous study orders

For the PhD courses following previous study orders, the course rooms need to be added manually in Canvas. Students and teachers laso need to be added manually.

PhD courses at another level

PhD students attending a course on another level should be added through this routine: Handle studies at another level (page in Swedish) . A new course round will be created in Kopps, which will create a new course room in Canvas. This course room can then be merged with the course room on another level.

Users without a KTH account with a Canvas account

Anyone with a Canvas account can be added to a course room in Canvas. Users without a KTH account must log in to Canvas through a special link ( canvas.kth.se/login/canvas ) as they cannot use KTH's Single Sign On (SSO) which requires a KTH account. Please contact it-support@kth.se  for further questions.

Invite extra teacher or guest lecturer

Sometimes you want to invite an extra teacher to a course or guest lecturer and so on. You can invite users with Canvas accounts to join your course at any time if the add people button (+People) is available on the People page. Learn more in the next heading "Add a person manually". If you can't see the add-button or if the user doesn’t exist in Canvas, contact your school administrator or it-support@kth.se  and they will help you.

Add a person manually

You can sometimes add users who have a Canvas account manually through the function "People" in the Canvas course menu. This is mainly possibly in Sandboxes or Manually created course rooms. See Add users manually to a Canvas room . As mentioned above, students should for legal reasons be added automatically through the Ladok syncs, and teachers and examiners through the Kopps syncs.

Learn more about how to handle users in a course room .

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Last changed: May 03, 2021