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The Gradebook in Canvas

In Canvas' navigation menu option "Grades", you can find the Gradebook, where the teacher and students get a visual overview of all assessments. In order for assessments in Canvas to work optimally, you sometimes need to set a "grading scheme" for an assignment or arrange "assignment groups" so that the grades are weighed together in the way you as a teacher want. Here you will find information on how these functions work.

Assessments or grades in Canvas

In Canvas, the student receives feedback and sees assessments and results. Students often appreciate having one place where they can see what the teacher has registered about their performance during the course. But results presented in Canvas can in some cases be seen as a governmental decision, so the recommendation is to only publish results where it is clearly stated how they are included in the grading process. This is important from a legal perspective, since as soon as a result becomes a grade, stricter rules apply to how it can be changed. Also keep in mind that the results for a course module has to be reported to Ladok within 15 working days after the examination date. It is not enough to report for for examlpe exam results only through Canvas. 

Video presentation of the Gradebook

Canvas has a video that explains the Gradebook. There are timestamps for the information below the video and there is a text version of the video (google docs) .

Timestamps for information in the video:

  • 00:00 - Find and orientate in the assessment overview
  • 00:30 - View options
  • 01:00 - Late Policies for submissions
  • 01:40 - Grade Posting Policy (recommended to be set to manual mode)
  • 02:30 - Sort students in the Gradebook
  • 03:30 - Manage the order and display settings for assignments and submissions
  • 05:25 - Change settings for a specific assignment
  • 06:31 - Handle each submitted assignment individually
  • 07:10 - Assignment groups in the Gradebook
  • 07:23 - Import and export the Gradebook to CSV file
  • 07:47 - Gradebook individual view
  • 08:30 - Gradebook History 

Anonymize the Gradebook

The easiest way to anonymize the Gradebook is in "Assignment" or in "SpeedGrader".

Anonymize from an assignment

When an assignment is created, choose to activate the function "anonymous assessment" by checking "Graders cannot view the student names" in the settings for the assignment. The students' results will be completely anonymous, both in the Gradebook and in SpeedGrader. You can then, for example, not see who has submitted or if someone has submitted too late, etc. However, you can uncheck the box in the assignment setting whenever you want to, and then you can then see which student has submitted on time or not. Read more about Settings for examining assignments .

Anonymize in SpeedGrader

In order to see the status of the students' submissions in the assessment overview, it is recommended that anonymous assessment is activated in SpeedGrader instead of the assignment. In SpeedGrader, press the cogwheel in the upper menu. Select "Options" and check the box for "Hide student names in SpeedGrader". Read more about SpeedGrader in Canvas .

Grading policy settings in the Gradebook

Hide the grades during the assessment work

If you want to hide the grades from the students while the assessment work is in progress or longer, you do it most easily in the Canvas Gradebook that you find by clicking on “Grades” in your course room. If the current Canvas room is prepared with one of KTH's templates, this setting may already be adjusted.

Click on the cogwheel to the right in the Gradebook view. In the window that appears, select the "Grade Posting Policy" tab. Select the option "Manually Post Grades".

Screenshot "Grade Posting Policy" tab with "Manually Post Grades" checked.

With this setting, the student should not see any new grades, notes or comments that you add to the submission until you manually publish the grades. You can publish all grades for an assignment by clicking on the button with three dots on it next to the assignment's name and select "Publish Grades".

It is also possible to set separate policies for different assignments. Set a Grade Posting Policy (Canvas Community)

Set policies for late or missed submissions

In the Gradebook settings (found under the cogwheel in the upper right corner), there are three settings you need to make if you do not use the examination room. If the current Canvas room is prepared with one of KTH's templates, this setting may already be adjusted. Read more about Examination room in Canvas .

With Canvas' original settings, the student who has submitted only one of several assignments will receive the same final grade as for their submitted assignment. It is desirable that the Gradebook is set so that the final grade shown in Canvas is based on all the assignments the student is expected to do.

Policy for missing submission

Set a policy for missing submission (Canvas Community)
Check "Automatically apply grade for missing submissions", select zero percent.

Policy for late submissions

Set a policy for late submission in "Grades" (Canvas Community)
Check "Automatically apply deduction to late submissions", select deduction in percent. 100% means that the student's results for the assignment will not be included in the final grade that Canvas calculates.

Grading Schemes simplifies the transfer to Ladok

Grading Schemes enable you to complement a point or percentage in the Gradebook with a letter grade or a short comment, such as "passed"/"failed" or "You need to practice more".

For the transfer function from Canvas grades to Ladok to work, the assignment needs to be configured to use Letter grades and use grading schemes like the by KTH published schemes "A-F grading scheme (including Fx)" or "Pass/Fail grading scheme 80%", depending on which grades are used for the Ladok. The page "KTH transfer to Ladok" explains more .

Select or create your own grading scheme

To create a new Grading scheme for a assignment (or quiz):

  1. Enter the assignment settings.
  2. For the "Display grade as" setting, select Letter grade.
  3. Press "View grading scheme".
  4. Scroll down and click on the "manage grading schemes" link and then the "Add grading scheme" button or click on the "Select another scheme" link if you already have a grading scheme you want to use.

If you want more help, Learn more about creating grading a scheme on Canvas community .

Activate the course grading scheme, a standard for the entire course

If you often use the same grading scheme for several assignments, you can set it as the default for your course. The course grading scheme will be pre-selected when you choose "letter grade" for an assignment or quiz.

To activate the function, go to "Settings" in the course menu and look for "Grading scheme" under the "Course Details" tab. If you check the box, the function is activated. After you have activated the function, click on "set grading scheme" and select or create a new grading scheme just as you do for an assignment or quiz (see the heading "Select or create your own grading scheme" above). If you already have a grading scheme activated for the course, it will say "view grading scheme" instead, but it works the same way.

Canvas three ways to support the weighting of grades

Option one: Use outcomes for the assessment

This alternative is relevant if you assess directly on the basis of outcomes  rather than with points. The gradebook must then be set so that it shows outcomes for both the teacher and the student. Read more about how to do it on the page Gradebooks for learning mastery for both teachers and students . In the learning mastery gradebook, you as a teacher will find all outcomes and the students' degree of fulfillment for each outcome in a table. Just like the usual gradebook, each row is a student, but the columns here correspond to outcomes instead of assignments or quizzes.

Option two: Import and export, use external tools

One way is to download the Gradebook to for example Excel via the button "Export" at the top right of the gradebook. Process results according to your own criterion in the external program and then import them back into Gradebook through the Import button at the top right of the Gradebook. You will get guiding instructions in Canvas for every step.

In the import, when the file is uploaded, you will see what changes will be made in the Gradebook and you have the opportunity to approve or cancel.

Note that even though the information page says that letter results will be transferred, the Gradebook will not receive any information unless the Assignments settings "Display grade as" is put to "Letter grade" with a grading scheme including the letters you want to import. If you want to learn more, visit either the Canvas Commons guide on exporting grades  or the Canvas Commons guide on importing grades .

Also note that in order to carry out the import with names containing special characters (like å,ä and ö), please ensure the file is saved as a UTF-8 CSV.

Option three: Use Canvas assignment groups

The second alternative (fits better when you have simple weightings) is to use Canvas Assignment groups. When you create assignments, you assign points that correspond to how important they are. Each assignment's result will be weighted in percentage to a common result for the Assignment group they belong to. Read more about Canvas Assignments and how to create assignment groups .

Calculation example of how a student's results are weighted together in Canvas

The examination in the example consists of two assignment groups and one exam.
Grading scale is stated as 0-5 where 0 corresponds to failure and 5 the highest grade.

Element Possible points Student result
Assignment group 1. Assignment 10 5
Assignment group 1. Smaller assignment 5 3
Assignment group 1. Important quiz 15 1
Assignment group 2. Big assignment 20 5
Assignment group 2. Quiz 5 4
Assignment group 2. Quiz 5 2
Exam - 4

Assignment group 1

There are three components in assignment group 1, which together contribute to 20 % of the grade.

  • one assignment at 10 points,
  • one smaller assignments at 5 points and
  • one important quiz at 15 points.

The weighted result of assignment group 1 for the student with the results in the table will be;

\({5+3+1 \over 10+5+15}= 0.3\) shown as percent in the gradebook, i.e. 30 %.

(Which corresponds to \(0.3*5=1.5\) so E or D.)

Assignment group 2

There are three components in assignment group 1, which together contribute to 30 % of the grade. 

  • one big assignment at 20 points,
  • one quiz at 5 points and
  • one quiz at 5 points.

The weighted result of assignment group 2 for the student with the results in the table will be;

\({5+5+2 \over 20+5+5} = 0.4\) shown as percent in the gradebook 40 %.

(Which corresponds to \(0.4*5=2\)  so a D)


The result from the exam is reported in an assignment in an assignment group that contributes to 50 % of the grade. The student gets a B, which in the calculation example is written as four.

Course total

The student's weighted results for the course will be;


which is rounded to three and thus corresponds to the grade C.

NOTE! We recommend this feature in Canvas because it makes it clear to students how their results will be weighted in their final grades, but Canvas cannot directly transfer this information to Ladok. Ladok only accepts grades linked to assignments and this weighting will not be that. You as a teacher will thus need to create an empty standard assignment/assignment column, export the gradebook to Excel, move the assessments in the weighted grade column to the column for the empty assignment, import the exported file back to Canvas, and then use the "Transfer to Ladok" function.

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Last changed: Sep 07, 2021