Skip to main content

Recommendations and tips for webinars

What can I do to ensure a successful webinar? Here are a few recommendations and tips for conducting webinars.

Prepare your webinar

Ensure you are as prepared as possible before the meeting. Have the material ready. Will you be sharing a screen? Have PowerPoint, video, or web pages ready. Meeting with participants in other parts of the world? Think about what the time it will be at their place when choosing the time for the webinar.

Clear instructions for participants

Be clear in your instructions to participants/students about what will happen during the webinar and what is expected of them. Prepared participants are important to the success of the meeting. Send the instructions a day before and/or with link to guides on the web.Will the meeting/seminar also be recorded? Inform attendees of this in advance and remind them of it again before the meeting starts.

Support for Zoom

Zoom has its own guides that you can take help from and also refer your participants to, Zoom's own support portal (external page) .

Equipment and potential technical problems

For all webinars we recommend using a headset with a USB connection and a webcam. Use a stable internet connection (network cable directly into your computer if you have the option) and remember to also remind your participants of this. Audio malfunctions or images that disappear? Sometimes problems occur during webinars - you can read more about what you can do here: Common problems during remote meetings .

Breakout Rooms can encourage social interaction between students

Provide space for private discussions, an example is create a Breakout Room in Zoom  for the students and encourage them to discuss "in private" about a task, text or another part of the course. Note: when the teacher is a host and the administrator of the meeting room they will be able to see what is written in the breakout rooms. If students do not want teachers to know what they are discussing, they can create their own Zoom meetings as one of the students then host for. Note that students can only have a meeting for a maximum of 40 minutes.

More information about Breakout Rooms can be found at Zoom's own support pages

How to moderate in Zoom - what does it entail, why is it important and how does it work

Presenter: Björn Ström, unit of digital learning (KTH), Lunch 'n' Learn from 2020-10-14. Language: English.

This webinar brings up challenges when moderating Zoom meetings along with suggestions on how to handle them. The typical case that will be brought up is the digital online lecture. The webinar is based on the premise that the moderator is the one who assists a lecturer, but it will also be valuable for those who handle Zoom on their own during an online lecture.

The webinar includes a short review of why it is important to know how to moderate in a online lecture classroom, when it is not as important in the physical classroom. The webinar also addresses suggestions for different moderation techniques and the tools available in Zoom to support them.

Go to the video on KTH Play for access to presentation material:
How to moderate in Zoom (KTH Play)

Using Zoom in educational settings

Lunch 'n' Learn from 2020-03-24. Language: English.

The first part will introduce the very basics on how to use Zoom, like setting up a meeting and how to invite students. The second part will focus on how to give lectures via Zoom, for example how to make the lecture interactive for the students. The target group for this webinar is teachers at KTH who wants to start using Zoom in their teaching and have little or no prior knowledge.

Go to the video on KTH Play for access to presentation material:
Zoom in educational settings (KTH Play)

Keeping GDPR in mind

The legislation is new and may feel difficult but it is good to stay as updated as possible. Take time to think about how GDPR relates to what you do as a teacher in the course rooms and in a webinar. If an online meeting/seminar is being recorded, it is a good idea to inform all participants about it before in the invitation and again before the meeting begins. Read more about what applies to you as an employee of KTH regarding GDPR (KTH) .