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Submission and assessment in an examination with Zoom

Frequently asked questions and answers for teachers/examiners who are conducting a remote exam with Zoom monitoring or presence. Updated regularly.

On handwritten answers

How does it work if the student is supposed to hand in handwritten answers?

(Last reviewed January 27, 2021) 

Students can hand in hand-written answers if the examiner so wishes. The examiner can even have this be a requirement for the question to be assessed (note that certain exceptions may need to be made for students with compensatory support from Funka).

The student is, in that case, asked to write their answer on paper and take a photo of their answer and upload it. Make sure that all file formats for images are permitted. The student is responsible for making sure that the answer is legible. It is highly recommended to allow the students to try uploading an answer to a practice question in the course room.

Be clear with the students about how you want the answers to be uploaded, for example if you want all the answers collected in one PDF or if you want each picture uploaded individually.

It is recommended that the students are asked to complete the exam during a given time and then, at a predetermined time, stop writing and take a picture of their exam and upload it. This process will make sure that students won’t be able to send answers to each other. This requires that all students are present for the whole duration of the exam.

There is a general instruction for the students on the page Instructions for students handing in handwritten exams in Canvas

Contacting the students during assessment

How do you contact students via Zoom during assessment?

(Last reviewed December 20, 2020) 

It is recommended that you book times in advance for when students should be available for calls via Zoom. A good approach can be to provide several times that the students can book, so that the person who assesses the exam knows when the student in question is available. To reach a student via Zoom, search with the student's KTH ID in Zoom.

How does one call students? Where can you find the phone numbers?

(Last reviewed December 20, 2020) 

There is no contact information in Canvas, but it can be found in Ladok. Either you can get the contact information from Ladok yourself, or you can ask the School’s Office to give you a list with the contact information.

Should the students be contacted during the assessment of the exam and after the exam?

(Last reviewed December 20, 2020) 

It is recommended that you as a teacher contact a few of the students at random when assessing their exams and go through their solutions with them as a part of the examination. The students should be informed in advance if you intend to do this.

The examiner should, if the student does not answer in Zoom, make at least two more attempts to reach the student during the booked time. If the student doesn’t answer then or fails to get back to the teacher, the exam submission may be rejected.

The students have been asked to update their mobile phone numbers in Ladok according to instructions in the student information.

Are we allowed to make a randomized follow-up contact after the exam?

(Last reviewed January 27, 2021) 

Yes, this is allowed, provided students are informed about it in advance. It is also good if students are informed about approximately when this may happen. Contact with the students should, if possible, take place during the day between 8-17. If the student does not answer or get back to you, a total of three attempts are given, otherwise the examination is deemed invalid. It is recommended that you book in advance times when students should be available for calls by phone or Zoom.

What does I as an examiner do if the student can’t give me an account of their answers?

(Last reviewed January 27, 2021) 

If the student can’t give an account of the answers they handed in, the matter will be handled according to KTH’s rules for attempts of misleading during an examination. More information about disciplinary matters. Contact your GA or Director of Studies if you are unsure about how to go through with this.

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Belongs to: KTH Intranet
Last changed: Mar 31, 2021
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