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Local administrative support for examinations in computer rooms

This page is aimed at local administrative support for examinations in computer rooms. The page contains recommendations for booking rooms and handling invigilators, and more. If you are the examiner for the course, ask your school what support is available.

Book the rooms and make student placement

Things to keep in mind when booking a room:

  • Rooms (and invigilators) should be booked for 30 minutes before and after the examination time so that there is time to handle the technology. Do not forget the students with extended writing time.
  • If the number of examination places is not specified for the room, the rule of thumb is that 50 percent of the regular number of places can be used. If the exam is designed so that for example the wording is varied, all places can be used except 10%.
  • Book rooms with a buffer. If 50% of the seats are booked in the computer room, there are free computers that students can switch to if it turns out to be a problem with a computer. If the exam allows all seats in the computer room to be used, 10% must be left available so that it is possible to change to another computer if it turns out to be a problem with one.
  • In some rooms RemoteLab is active, check the room's capacity for the time of the examination. For some of these rooms, RemoteLab will be paused during exam periods in favor of more places for examination.

Links that can be helpful when booking rooms

Order access to computer rooms

Order access for exam invigilators, the teacher on duty and local teacher support. The access group needed on the access cards is "Lecture halls GRU weekdays 07-22, Weekend 7-20 (teachers etc.)".

Manage students with support from Funka

The routines for handling various supports during examinations in computer rooms are under construction. The goal is to enable all students with compensatory support to complete examination in computer rooms, but currently some students may need to complete the examination without a computer. Below you can see which supports can be provided in computer rooms through Tentafunka completely, partially, or not at all. The list is continuously updated.

Please note that Tentafunka only handles examinations in computer rooms with SEB where lockdown has been ordered from IT support. Contact tentafunka@kth.se  if you have questions.

Note! The Canvas assignments must be set so that students who have the right to extended writing time get it. Communicate with the examiner to make sure that everything has the right settings before the examination.

Supports that can be provided in a computer room through Tentafunka

  • R1: Longer writing time
  • P8: Using a computer
  • R10, R11: Earmuffs, earplugs
  • R13, R14: Breaks during the first hour, shorter breaks
  • R17: Exam printed in A3 format
  • P19: Divided examination
  • R21: Sign language interpreter
  • R23: Medical equipment
  • P24, P25, P26: Formulary (formula sheet), calculator, dictionary

Supports that can possibly be provided in a computer room through Tentafunka after discussion with the local exam administration

  • R2: Examination in a smaller group
  • R3: Examination in smaller groups with screens that separate the seating
  • R8: Using a computer (some cases need special solutions)
  • P16: Customised version of exam
  • P/R20: Spoken questions (Tortalk). Needs to be installed on the computers (is only available in the Fylke computer rooms at this time)
  • R22: Own technical equipment
  • P/R100: Other customisations (depends on the customisation)

Supports that currently cannot be provided in a computer room through Tentafunka

  • R4: Separate exam room
  • R5: Examination with customised location in writing room
  • R6: Examination with customised premises
  • R7: Examination with customised placement in a separate writing room
  • R9: Height adjustable desk
  • R15: Possibility of lying down to rest during examination
  • P28: Assistance with examination

Obtain information from the examiner

Get information from the examiner about the implementation (for example, if there are several parts or if some part is to be written on paper), permitted aids and any passwords for quizzes that need to be communicated to the invigilators.

Collaborate with the teacher support

Contact the local teacher support to plan their efforts during the examination. For example, if technical support will be needed at the start of the examination or other digital support. Read more about what the teacher support can help with .

Order lockdown of computers

Contact it-support@kth.se  to order lockdown of computers. Mark your message with "Examination in computer room" and include information about the course code, the rooms that will be used and the date and times of the examination.

Order check of computer rooms 

To ensure that all computers work at the time of examination, IT support needs to check the computer rooms. Email it-support@kth.se  and mark the email with "Teknikstöd, control of computer rooms" to order control of the computer rooms. Include which rooms the examination will take place in and when the examination begins. IT support will check the computer rooms and provide feedback with the status of the rooms. The order needs to be made about a week in advance (no later than 3 days before) and can be made for several exams, for example for all occasions during an exam period. 

Inform the invigilators

The following information should be provided to invigilators prior to examination in computer rooms. At the bottom of the page there is also a template for student instructions that invigilators can hand out to students.

  • Invigilators are not responsible for the technology working and are not expected to be able to help students with login. The invigilator's role and tasks are the same as in a normal written on-campus exam.
  • The invigilators must initially inform the examining students that it is important to follow the instructions for how to log in. If they do not, a note will be made about suspected cheating.
  • In case of IT problems for all students, KTH IT support should be contacted on 08790 6600.
  • In the event of an IT problem for an individual student, local teacher support should be contacted (include contact information for the specific course).
  • For exams with using lockdown, the lockdown will be started automatically on the computers and the students log in to Canvas with their KTH account.
  • For certain examinations, the invigilators must inform the students of a code needed to open the quiz and start the exams. (If this applies to the specific course, include the code in the invigilator's written instructions). The code must be conveyed at the start of the exam so that all students in the room can get the code, for example by being written on the board when the exam begins.
  • An extra ID check will be carried out by the local teacher support, who will check that students have logged in to Canvas with their own KTH account.
  • Upon first and second admission, only those who are registered for the examination are to be admitted in to the room.
  • At certain examinations, digital answers can be supplemented with answers that are submitted on paper. These should be handled as in a regular written on-campus exam.
  • In the event of technical problems, the examiner may decide to postpone the writing time. Therefore, invigilators must be booked for half an hour after the end of the writing period.

Student instructions for invigilators to hand out

To make the startup easier, there is a template based on the information on Student guide for examination in computer rooms on the Student web . The template has two pages, one in Swedish and one in English, and needs to be supplemented with login information for the specific examination, if applicable.

Template student instruction for examination in computer rooms with lockdown (docx 806 kB)

Contact about examination in computer rooms

Do you have questions or wish to receive guidance about conducting examination in computer rooms?

E-mail: e-learning@kth.se , mark your mail: Examination in a computer room

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Last changed: Jun 21, 2022