Examiner's role at monitored exams via Zoom
There are different roles and areas of responsibility before, during, and after a Zoom monitored examination. On this page, the examiner’s role and responsibility is described.
If you want to set up one Zoom session which you are responsible for, and also will participate in, please follow the instructions for the Zoom responsible person . Please note that you cannot start and be the “host” for several parallell Zoom sessions. There needs to be one host for each Zoom session, see the instructions for the Zoom responsible person.
Contact and consult with the exam administration for information regarding digital invigilators, Zoom responsible person, and the number of registered examinees
Inform the students about the format of the exam. See Information to communicate to students .
Inform the exam administration about the structure of the examination. See Template for information to the exam invigilator about the structure of the examination (docx 23 kB)
- Recommended: create an exercise assignment in Canvas for the students
- Be available during the exam, for example via sms, email and through fixed times for checking in on the various Zoom sessions
If the students encounter technical issues during an exam where they are supposed to submit their scanned answers to Canvas you will need an alternative place for submission. Prepare a Box folder by following these instructions: Create a Box folder for submissions.pdf (pdf 4.0 MB)
During the exam, you as an examiner can check in on the various Zoom sessions during agreed times. If there is a question from a student, the invigilator creates a breakout room in the Zoom session to which the invigilator moves the examiner and the student. There, the examiner and the student can talk undisturbed and then return to the main session. This video (in Swedish) describes how this works:
Students with compensatory support
Tentafunka handles digital monitoring through Zoom for the students that are registered to the exams that each school has provided Tentafunka with. This means that Tentafunka sets up their own Zoom sessions with invigilators for these students.
What you need to do:
Provide the exam administrator responsible for communication with Tentafunka at your school with the examiner's structure for the exam at least three working days before the examination so it thereafter can be placed in KTH Box Tentafunka.
Ensure that the examiner's contact details are provided; name, email and telephone number.
Before the exam:
Invitation to a Zoom session is sent to Tentafunka’s examinees and to the examiner three working days before the exam.
The examiner receives an invigilator schedule through email three working days before the exam.
After the exam:
The chat log, the participant list and the observation log: The exam administrator at each school is responsible for sending this material to the examiner.