ISP - Individual study plans for doctoral students
The eISP is a web-based tool for management of individual study plans for doctoral students.
Employees at KTH may after login to KTH internal pages have to add eISP to "Services". Click "add service" and choose eISP from the list.
External users (eg. co-supervisors with employment outside KTH) must get in touch with the research admin staff at the school to get access to the eISP. Then they log in here .
Doctoral students will automatically be granted authorization to the system via the personal menu upon admission.
Co-supervisors that are not employed by KTH – contact the administration at the school where the doctoral student is enrolled.
Apply for a user account
How do I create a study plan for my new doctoral student?
Only the main supervisor can create a study plan. To do that he/she has to click on the menu "Study plans", and then on the button "New study plan". Select your doctoral student in the list. Remember to look for him/her on the right KTH school. Once you have clicked the button "Save and Create", the study plan becomes visible for the doctoral student, who will also receive an email notification about the creation of the study plan.
How do I revise a study plan?
Only the main supervisor can initiate the revision of a study plan. To do that he/she has to click on the menu "Study plans", and then on the button "Revise" next to the doctoral student's established study plan.
How do I retrieve new data from Ladok to my study plan?
Information from Ladok is retrieved to the study plan: 1) when the main supervisor creates a study plan for the first time, 2) every time a doctoral student clicks the button "Edit", 3) when the main supervisor creates a revision of the study plan, or 4) when the main supervisor or doctoral student click the button "Click here to obtain new data" in the upper corner of the ISP.
Why can't I edit the study plan?
Only the doctoral student and the main supervisor can edit a study plan. If you are a co-supervisor, you can never edit your doctoral student's study plan. You are only able to view it as a pdf once it has been established. If you are a program director (PA), PhD Administrator, or establisher you can only review the study plan. A tip is to check the current status of the study plan::
As a doctoral student you can edit the study plan when its status is either "Created" or "Waiting for doctoral student".
As a main supervisor you can edit the study plan when its status is either "Created" or "Waiting for supervisor".
Why does my study period used (%) seem incorrect?
That data is retrieved from Ladok so ask your local PhD administrator to check that the data is correct in Ladok. Remember that the planned study activity is always registered in Ladok in the beginning of each semester. That means that your used study period may look a semester longer thatn it actually is. By time, this will be adjusted automatically.
A detailed manual with a description of the eISP and instructions on how to fill in the form can be found here: eISP user guide (pdf 936 kB)
Questions concerning the eISP can be sent to the ISP support at firstname.lastname@example.org
Between June 14 and July 28 there will be no connection between Ladok and eISP. No information will be retrieved from Ladok during that time.
The eISP system and Ladok
The eISP system is updated with Ladok data every Tuesday. That means:
- Accounts for new doctoral students and other staff that have been created/registered no later than the Monday before are visible in the system on Wednesday.
- Credits (and other Ladok data) that have been registered no later than the Monday before can be obtained into revised study plans from Wednesday and onwards.
The system developers continue working with the integrations.
What is still not working:
- Credited courses. Credited courses registered in Ladok after June 11th 2018 will not be retrieved into the individual study plan.
- Date of Admission. The field ”Date of Admission” in the study plan will hence be empty.
- Termination of admissions. Will not be retrieved from Ladok.
- The direct sync with Ladok. Therefore, during a limited period of time, data from Ladok will be updated every week.
- New KTH user accounts (mainly supervisors) are updated every week.
The KTH School Reorganization in eISP
The old schools and authorisations are still available. Remember that old study plans will still belong to old schools. Supervisors can access doctoral students on all KTH schools!
New features in the eISP system have been realesed (October 23). Read more here: New features in the eISP system (docx 33 kB)
My Svensson, system specialist