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Course memo

Prior to each implementation of a course offering a detailed course memo should be available for the students on About course. This is regulated by the guidelines decided on by the President on 25 May 2021. Everyone who is added as Examiner, Course coordinator or Teacher in Kopps for a specific course can publish a course memo on About course at the page "Prepare and take course" by using the administration tool for About course.

What is course memo?

The course memo is the overall plan that helps the student to prepare and plan for the implementation of the course, both before the start of the course and during the course. A course memo guides the student and enables the course to be implemented in an efficient and suitable way.

The course memo contains information about the aim of the course, learning activities, preparations, details of the examination and contact details for the course. It should also include information about the student's rights and obligations on the course.

The course memo is shown on the page "Prepare and take course" on About course. See how a course memo looks on the page The content of About course .

The course room in Canvas contains the material that the student needs to complete the course.

During the course, the student uses both the course memo (in About course) and the course room (Canvas). Both the course memo and Canvas can be reached from Courses in the Personal menu.

Why course memo on About course?

Creating and publishing a course memo on About course gives students and teachers many advantages. Read about "How does About Course help my students and me?" on the page About course .

Prior to each implementation of a course offering a course memo should be available for the students on About course. This is regulated in Guideline on course syllabus, grading system and examination at education on all cycles   decided on by the President on 25 May 2021. It is also stated in the guidelines which information a course memo must contain.

Functions to handle course memo

The course memo tool, which is described below, is built-up in three steps where you can go back and forth between the three steps. Guidance is provided within the tool.

Create and publish course memo from an empty template or copy previous course memo

When you create a course memo by using the administration tool for About course you can choose between using an empty template or copy a previous course memo. You can finish with a saved draft, to continue editing it later, or publish the course memo.

Please continue and read the section "Create new course memo – introduction and help" below.

Upload alternative course memo

It is recommended to use Create and publish course memo to ensure that the students obtain correct, legally secure and quality assured information.

However, it is also possible to use the function Upload alternative course memo in order to publish a course memo created outside the tool at About course. The file you upload must be of type PDF.

Please make sure that the information in the course memo corresponds to the Guideline on course syllabus, grading system and examination at education on all cycles .

Se All headings in a course Memo  for details on which headings a course memo contains if you choose to create your course memo via the function Create and publish course memo.

Change published course memo, and add administrative course instances

You can also Change published course memo. In that case, a new version of your course memo is created and it is that version that will be shown as a subpage to the page "Prepare and take course". The older version of your course memo remains, but will only be shown on the subpage "Archive".

Please have in mind to be very restrictive with changes to information regarding examination, as the preconditions may not be changed in relation to the course syllabus and the first published course memo.

Additional administrative course instances may be created after you have created a course memo for your course offering. By using the administration tool you can connect the new administrative course instance with your course memo. To connect another administrative course instance with your course memo, you use the functionality to change published course memo. Please note that you must publish your course memo in order for the changes to take effect. It is not possible to disconnect an administrative course instance from a course memo. In case it is necessary to disconnect it, please contact IT Support  for help.

Create new course memo – introduction and help

Review structure in course memo and Canvas

If you have all the course information published on different pages in Canvas instead of in a course memo, you might have to change the structure and content in Canvas when you create your course memo.

In order to make it clear and effective for students to assimilate the information it is important that you:

  • Move information from the course room to the course memo (instead of duplicating it),
  • Look into if you need to change the structure in the course room

The course memo tool gives you guidance on how to divide the information between the course memo and Canvas. Read more about "Support when you create course memo" below.

Publish course memo before course start, inform and link

Publish the course memo before course start. Students prefer the course memo to be published 1-2 weeks before course start so that they have time to prepare for the course. Inform the students that they can find the course memo on About course by navigating there through the Course and programme directory or by using the link under their course in the Personal menu.

Link to your course memo from the course room, see The Syllabus function in Canvas .

Support when you create course memo

All tools in About course offer built-in support to make it easy to understand what one should do in the three stages that one must go through. Furthermore, the course memo tool has additional support for step 2 where you edit the course memo.

The built-in support makes it possible to immediately start creating a course memo and follow the support offered by the tool. We are working on a solution where it also should be possible to, before you use the tool, read about the different headings and get all information texts for the support at one place. Regardless how you do it, it is good to take part of the support to quickly learn how to write a good course memo.

The support in step 2 briefly describes the most important things and has links here to the Intranet for more in-depth information.

If you want to get started right away, start by unfolding the link in step 2 of the tool: "Introduction and instructions", read the information there and follow the five steps to get started quickly.

You can then get support for each heading:

  • next to each heading there is an i-icon explaining what the heading means, how it helps students and how to edit it.
  • if the heading is editable and you choose to edit it you can select "Show guidance". Under "Show guidance" you get information on how to write the content so that it helps the student, which information that should be in the course memo and which information that should be in the course room and also which headings that relate to this heading.

If you want to prepare before you use the tool, please read The template and headings for course memo .

To the tool

Search for your course in the Course and programme directory: Search course . On the page "Before choosing course” you click on the link "Administrate About course", then select one of the functions in the "Course memo" box.

Need more help?

The template and headings for course memo

Access to About course

Detailed instructions for course memo

If you need help with the structure and content of your course memo, please contact: it-support@kth.se

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Last changed: Sep 08, 2021