Program Coordinator for SciLifeLab

About SciLifeLab (Science for Life Laboratory) is Sweden's national research centre for molecular biosciences. We have a mission from the government and the centre is run on a non-profit basis as a collaboration between the founding universities KTH, KI, SU and UU and with operations at most other universities in Sweden. The collaboration across university boundaries creates synergies that drive research forward and the high-tech methods enable research that would otherwise not be possible in Sweden. At SciLifeLab, we do not only apply the latest and most advanced technology, we also develop novel technologies and transform the data they generate into knowledge.

About the department/group

In this role, you belong to the department that works with management and operational support for SciLifeLab's national mission, Operations Office. We are a total of 35 employees who are employed at either KTH or Uppsala University, of which 20 work in our department at SciLifeLab (KTH). The team is characterized by forward-thinking, strong commitment, and warm collegiality. Everyone is given space to take significant responsibility and grow through challenges, while always having support when needed.

The role may evolve with the development of SciLifeLab as a national resource, meaning tasks could change or be added over time. Occasionally, responsibilities outside the scope of the role may also arise due to highly interactive and collaborative team spirit.

You will be employed by KTH and your workplace will be at SciLifeLab in Solna.

About Alpha Cell

The Alpha Cell initiative is a new flagship research program aiming to to map the molecular structure and function of single human cells in time and space and create AI-based models to predict human cells. It is funded by the Knut & Alice Wallenberg Foundation (KAW) and coordinated by SciLifeLab, with launch planned for 2026. The program involves cross-disciplinary research and collaboration with national and international partners. It is coordinated through SciLifeLab and led by Scientific Directors Professor Jan Ellenberg and Professor Mathias Uhlén. We are now seeking a dedicated and service-minded Program Coordinator to help drive the success of this newly created programme.

Job description

As Program Coordinator, you will be a central administrative resource working closely with the Scientific Program Manager, the Financial Manager, and the Scientific Directors. The role combines independent responsibility with recurring operational tasks, and you will have frequent interactions with stakeholders both within and outside the organisation.

Duties include:

• Coordination and administration of the Alpha Cell programme.
• Planning and organizing meetings, documenting decisions, and ensuring timely communication.
• Developing and maintaining processes and procedures for efficient information management.
• Administrative and communication support for programme-related events and sessions.
• Booking travel and accommodation.
• Contributing to event planning and execution.

What we offer

• A position at SciLifeLab, Sweden’s national organization of advancing life sciences and providing cutting edge technology infrastructure and data services
• A key role in a high-profile scientific program.
• A position at a leading technical university that contributes to a sustainable future
• A creative, international and dynamic environment
• A government position with excellent working conditions
• A lot of responsibility, independence and potential to grow in your professional role

Read more about what it's like to work at KTH and our benefits.

Qualifications

Requirements:

• University degree or equivalent in a relevant field.
• Experience in administrative roles.
• Proficiency in Microsoft Office and support systems, including data registration and follow-up.
• Strong writing skills.
• Fluent spoken and written Swedish and English.

Personal skills:

• Service-oriented – Always aiming to support programme goals and stakeholders.
• Structured – Skilled at managing processes, timelines and follow-up.
• Accurate – Able to keep sight of both the broader scope and key details.
• Communicative – Confident in both internal and external communication.
• Interpersonally skilled – Effective in navigating complex organizational environments.
• Proactive - Taking initiative and thinking ahead to identify tasks and address them early

Preferred qualifications:

• Education in project management or a PhD in molecular biology or related field.
• Experience from universities or other academic environments.
• Previous work in project coordination or communication.
• Experience in web-based communication tools.
• Experience in professional Google workspace environment

Great emphasis will be placed on personal skills.

Trade union representatives

Contact information to trade union representatives.

To apply for the position

Log into KTH's recruitment system in order to apply for this position. You are responsible to ensure that your application is complete according to the instructions in the ad. Your complete application must be received by KTH no later than the last day of application, midnight CET/CEST (Central European Time/Central European Summer Time).

About the employment

The employment is valid until further notice (permanent post) according to agreement.
The employment begins with a six-month probationary period.

Other information

Striving towards gender equality, diversity and equal conditions is both a question of quality for KTH and a given part of our values.

Tests may be applied in this recruitment process.

For information about processing of personal data in the recruitment process.

It may be the case that a position at KTH is classified as a security-sensitive role in accordance with the Protective Security Act (2018:585). If this applies to the specific position, a security clearance will be conducted for the applicant in accordance with the same law with the applicant's consent. In such cases, a prerequisite for employment is that the applicant is approved following the security clearance.

We firmly decline all contact with staffing and recruitment agencies and job ad salespersons.

Disclaimer: In case of discrepancy between the Swedish original and the English translation of the job announcement, the Swedish version takes precedence