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Routine and support for EU proposals for collaboration projects (RIA, IA, CSA)

Applying for funding for an EU collaboration project doesn’t have to be difficult. Follow KTH’s recommendations and guidelines below for support with everything from budgeting to submitting a proposal.

This page has information on what you, as a researcher at KTH, should consider if you plan to participate in a proposal to Horizon Europe, either as a partner or as a coordinator. ​Find relevant calls for proposals on the European Commission’s Funding and Tenders Portal.

Partner of an EU project proposal


Always inform your Head of Department, finalise the budget, and the need for co-funding if applicable, and follow your school’s other administrative routines.

Always contact your school’s financial officer for support with the budget, the KTH Horizon Europe template must be used.

EU financial officers and functional emails

  • ABE, e-mail:
  • CBH, e-mail:
  • EECS, e-mail:
  • ITM, e-mail:
  • SCI, e-mail:

Contract and signatures

No formal signatures are usually required when applying to the EU and therefore there is no formal need to inform RSO when KTH is a partner in a proposal. You are of course always welcome to contact us if you need help with any specific issues.

Sometimes, the coordinator of the project wants the consortium to sign a formal commitment before submitting the proposal, e.g. a Letter of Intent (LoI), Non Disclosure Agreement (NDA) or Letter of Commitment (LoC). If you need a signature, contact the contract coordinator at your school, who will prepare the matter and contact RSO for a legal review and a signature by an authorised person.

Functional emails to contract coordinators

  • ABE, e-mail:

  • CBH, e-mail:
  • EECS, e-mail:
  • ITM, e-mail:
  • SCI, e-mail:

Applying through the EU portal

PIC number

Provide the KTH PIC number to the coordinator who enters all partners of the proposal into the EU Portal application tool. The PIC number automatically collects all formal data about KTH, such as official name, address and status.

KTH's PIC number is 999990946.

Main contact person

The “Main contact person” for the proposal in the portal is you, as the Principal Investigator (PI) for KTH. If you are asked to add an administrative contact, talk to your EU financial officer/administrator or the person who is assisting you with the proposal at the school. An RSO contact is only stated when KTH is the coordinator and after consultation with RSO.

Register an account

To be able to complete the data in the proposal form on the web, you must be a registered user of the EU Funding & Tenders Portal.  Click on the “Register” button and follow the instructions. You can then log in, click on “My Proposals” in the menu on the left, find the name of the proposal and click “Actions – Edit draft”. You will be automatically transferred to the application tool.

Fill in your application

The proposal consists of Part A and Part B. Part A is completed online. Click on the “Edit forms” button as shown below.

Screen shot of the online system for editing Part A in an EU proposal application

Here, each partner must complete a number of different forms:

  • Contact data - department and participating researchers
  • Questions about KTH's role in the project
  • Relevant publications and other projects at KTH
  • Questions about Gender

Gender Equality Plan

KTH has a Gender Equality Plan - An Equal KTH - Plan for Gender Mainstreaming of KTH  so you answer “YES” to that question in the form.

Planning to coordinate an EU application? 

Book a meeting with a research advisor  at RSO well in advance.

The following support is offered after consultation with the RSO:

  • Guidance and advice with the proposal project plan (part B)