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Meeting Notes: October 2026

Place: 3507, Lindstedtsvägen 25

Time: Thursday, 01/10/2026, 11:15 - 12:00

Opening formalities (5 min)

  • Meeting opening

  • Choice of meeting chairperson – board suggests: Maria

  • Choice of meeting secretary – board suggests: Nils

  • Choice of meeting minutes checker – board suggests: Ozan

  • Approval of agenda and meeting procedures. (Approved)

    • The council approved the agenda and meeting procedures.

Reports & updates (27 min)

  1. Update from PADs (15 min)

    • Physics:  Discussed with FoA/PAs who should communicate results from JML workshop. Still undergoing discussions. Some results have been published online.

    • Engineering Mechanics: FoA informed about new mandatory courses, add more general courses on ethics.
      The extremely long FF errand was due to interviews with both theorists and experimentalists, and as such, there were a lot of candidates. Will not be repeated as there were too many candidates.

    • Mathematics: Discussion on how to use AI in the PhD program, and difficulties reported on guidelines, as no such exist.

    • Applied Physics: Further discussion held on who should report the results from the JML workshops, and no clarity given. Initiative started for more courses, and to make the courses broader in general, as to not only have PIs tutoring their own students. Follow up on the PhD student who was denied extension, and generally this is a difficult task as no one knows exactly how to find information on how the extension is done. Difficulties reported to distinguish between eISP and what is actually reported.

  2. FN Meeting (Nils) (5 min)

    • Report of the quality of the education was summarised in a few points: In general SCI school has better “numbers” than other schools. It was brought up that we still need to improve planning of courses, support from co-supervisors, and have better follow ups from FoAs. It was also highlighted that FoAs should have a meeting with all PhD students annualy, but this has not happened.

  3. Chapter meeting + Intro meeting (Ozan) (5 min)

    • The chapter meeting included a presentation from SAKO, which was well received. General updates included mainly the FF recruitment email structure which will now go directly to the councils as to remove the middle person. Additionally, information on Time based salary was given, and this has started from 1/10-2026.
      A new position as AI Liaison will be implemented to ensure that all schools move in a uniform direction with the rapidly evolving AI tools.

  4. New directives for thesis content (Nils) (5 min)

    • A new document for thesis content has been published but not marketed. To be done by PADs.

  5. Undergoing salary negotiations (Nils) (2 min)

    • Salary negotiations are underway and will try to ensure the PhDs get a more significant increase this year.

Discussion points (5 min)

  1. Equality at KTH (Nils) (5 min)

    • Info from FN meeting. Covered in above points.

    • Sanitary products. Starting to see sanitary products in AlbaNova, none on the main campus. Nils to remind akademiska hus if possible.

Development of Current Events/Initiatives (5 min)

  1. Next event – Maria

    • Next event will be held on AI on the 16th of Oct. Should be marketed on the school page. Event after that to be held on the 11th of Nov. on gender equality, and more of a workshop style event.

Additional issues and information (5 min)

  1. Next Meeting Location and Date

    • Held in Engineering Mechanics, 3rd of November at 15:15.

Actions require

  • PADs to discuss with PA/FoA how to communicate results from the JML workshops

  • PADs to inform students of “new” thesis guidelines

  • Maria to see if we can market the AI event to all schools through the common website.

  • Nils to check status on sanitary products implementation on main campus

  • Eloi to see if we can market the JML event on newsletters

Meeting closed

  • Meeting closed at 12.00.