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Meeting Notes: April 2026

Place: Applied physics, A2 Corridor, AlbaNova

Time: Tuesday, 28/04/2026, 15:20 – 16.23

Opening formalities (5 min)

  • Meeting opening

  • Choice of meeting chairperson – board suggests: Maria

  • Choice of meeting secretary – board suggests: Ozan

  • Choice of meeting minutes checker – board suggests: Nils

  • Approval of agenda and meeting procedures. (Approved)

    • The council approved the agenda and meeting procedures.

Reports & updates (15 min)

  1. Update from PADs (10 min)

    • Physics: A JML faculty workshop was held, with fewer than 30 attendees. There are currently no plans for a second session. Departmental duties vary between PhD students. Swedish-speaking teaching assistants generally have a higher teaching load than non-Swedish-speaking assistants.

    • Engineering Mechanics: The focus is on PhD Research Days in Engineering Mechanics. There were complaints regarding the Ethics workshop. (Nils will raise this at the next FN meeting, and Teodor will create a feedback form for the Ethics workshop).

    • Mathematics: A second JML workshop for faculty has been held and is mandatory. A third session will be organized for those who missed it.

    • Applied Physics: Workgroup forms regarding departmental duties have been sent to students by Erik. JML workshops for the faculty are being held.

  2. Update from Structure of SCI council task force (Ozan, 5 min)

    • In the report, Purpose & Mandate of the Council and Organizational Structure & Decision-Making sections will be completed. For the positions, each member of the council will provide information about their own role.

Discussion points (10 min)

  1. Supervisor of the year nominations (Ozan) (5 min)

    • Gabriela and Ozan will be part of the jury.

  2. Equality at KTH (5 min)

    • Nils will reach out to people regarding sanitary products.Maria will contact AlbaNova about the sanitary products.

  3. AI in research event (10 min)

    • A faculty workshop will be held in October. The council will organize an event in early June, possibly followed by a barbecue.

  4. Treasurer in the SCI School (5 min)

    • From July, we will be able to allocate our own funds. Alternative funding sources beyond the chapter can be considered; requesting support from the school is always an option. This will be discussed further in the budget committee meetings. At present, treasurer position is not necessary.

  5. FN Meeting (5 min)

    • An external reviewer from another school will evaluate research education. JML 27th of May faculty breakfast. A JML faculty breakfast will be held on May 27th.

Development of Current Events/Initiatives (5 min)

  • Next event – Quiz night Eurovision (Maria)

Additional issues and information (5 min)

  1. Chapter information from Dita

    • The chapter will present open positions for June elections next meeting. There are issues with the onboarding of PhD students. Send feedback and thoughts to Dita.

  2. Next Meeting Location and Date

    • Next meeting location and date: Physics, 26th May 2026, 15.15.

Actions required

  • PADs to fill FF-errand excel sheet.

  • Nils to raise Ethics workshop issues at the next FN meeting.

  • Teodor to create a feedback form for the Ethics workshop.

  • All council members to provide descriptions of their roles/positions for the report.

  • Nils to reach out to people regarding sanitary products.

  • Maria to contact AlbaNova regarding sanitary products.

  • Plan the AI event in early June (possibly with a barbecue).

  • Discuss events in budget committee meetings.

  • Attend the JML faculty breakfast on May 27.

  • Maria to organize the Eurovision quiz night event.

  • Send feedback on PhD onboarding issues to Dita.

  • Those interested in joining the SCI Council Structure Task Force, contact Ozan

Meeting closed

  • Meeting closed at 16:23.