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Meeting Notes: August 2025

Place: C3:3031 AlbaNova University Centre

Time: Monday, 2025-08-25, 12:15- 12:46

Opening formalities (5 min)

  • Meeting opening

  • Choice of meeting chairperson – board suggests: Sai

  • Choice of meeting secretary – board suggests: Ozan

  • Choice of meeting minutes checker – board suggests: Maria

  • Approval of agenda and meeting procedures.

    • The council approved the agenda and meeting procedures.

  • Present: Nils, Erik, Ozan, Maria, Sebastian, Teodor, Emanuele, Sai, Kaushik

Meeting started at 12:15 with no objections.

Reports & updates (25 min)

  • Update from PADs (15 min)

    • Sebastian/Teodor (mathematics): Employee pulse survey discussed at the department meeting: female employees reported being less satisfied than male employees. It has started to be discussed.

    • Ozan/Erik (Applied Physics): Erik will be in Australia next month. He will not be present but will remain reachable. There were discussions about a JML workshop for the faculty and PhD students, which will continue to be planned.

    • Emanuele (Material and Structural Mechanics): Introductory meetings for PhD students are taking place. It is easier to handle these meetings in smaller programmes such as Materials and Structural Mechanics.

    • Sai/Kaushik (Vehicle engineering):  The preparation of a welcome document for PhD students was discussed during the PA meeting. It should include information for international students and possibly maps of KTH buildings. The document can be further extended if developed collaboratively. A proposal to change the name of Engineering Mechanics to a more gender-neutral version was also discussed.

  • Jubilee gasque (5 min)

    • Announcement coming soon! Council members will have early access to tickets.

  • Sai transition out of council (5 min)

    • Sai will continue as a consultant after his defense, since only PhD students are allowed to take part in the council. Council needs to select a new chair after his defense.

    • Two weeks before elections, advertisements must be posted on the website and made public.

Discussion points (20 min)

  • Time compensation (5 min)

    • Presidium will meet with Sandra to discuss time compensation. The next FN meeting will include discussion of time compensation.

  • Recurring points: (10 min)

    • FN meeting

      • The JML workshop and time compensation will be discussed in the FN meeting.

    •  Equality at KTH

      • The Physics department wanted to see the results of the PhD survey from the PADs. Sai will contact the PhD chapter to check whether it is possible to share some parts of the survey with the department.

      • Event in September: Equality workshop. Two speakers in mind. Maria will contact them. A room in the main campus or PhD Chapter Hall will be booked.

      • PADs will talk with department heads to organize JML workshops.

  • Open Questions (5 min)

    • Teodor: Requested more clarity on how information should be shared with PhD students about events such as PhD Academy.

    • Maria: To compile and send "action required" items separately (in Slack).

Development of Current Events/Initiatives (5 min)

  • Next Event Ideas

    • In October, climbing event will be organized.

Additional issues and information (5 min)

  • Next Meeting Location and Date

    • September 29, Department of Mathamatics, Lindstedtsvägen 25 at 12:15.

Actions required

  • Presidium to prepare a document and talk with the head of school about time compensation.

  • PADs to coordinate with department heads to organize JML workshops.

  • Maria to reach out to potential speakers for the September workshop and book a room.

  • Sai to contact the PhD chapter to explore sharing parts of the PhD survey with the Physics department.

  • Math PADs to book a room for the next meeting.

Meeting closed

  • Meeting closed at 12:46.