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Meeting Notes: September 2025

Place: 3507 Lindstedtsvägen 25, floor 5, D- Building

Time: Monday, 25-09-29, 12:15- 13:08

Opening formalities (5 min)

  • Meeting opening

  • Choice of meeting chairperson – board suggests: Sai

  • Choice of meeting secretary – board suggests: Teodor

  • Choice of meeting minutes checker – board suggests: Ozan

  • Approval of agenda and meeting procedures.

    • The council approved the agenda and meeting procedures.

  • Present: Oscar, Sai, Emanuele, Dita, Sebastian, Maria, Victor, Nils, Ozan, Teodor.

Meeting started at 12:15 with no objections.

Reports & updates (15 min)

  • Update from PADs (15 min)

    • Math: Discussing better course system at ledningsråd, members of the ledningsråd thinks it seems like a good idea.

    • Emanuele: Workshops for learning different tools. Similar course problems.

    • Sai: There is a group trying to do a unified course system.

    •  New head of department at physics. Applied physics will do a JML workshop soon. Physics wants to do a similar one.

    • Salary ladder revision is in the makings. Will be changed to yearly increments, and only time-based.

    • Engineering mechanics: Many new PhD-students. Problems with the supervisor not approving step ups in the salary ladder. Problems with too much teaching and many PhD-students leaving.

    • Critique toward the PhD-program, not many courses that help you become a better researcher. There are some courses aiming to improve science presentation. No central place where to find these types of courses.

    • Some supervisors are discouraging students taking courses that costs money to attend.  

Discussion points (15 min)

  • Time compensation (10 min)

    • Suggested document sent so Sandra, no response.

    • Hilma was informed from head of SCI school that the school has already decided.

    • New time compensation is in action from start of next semester. It is reduced from roughly 90% to 80%.

  • eISP problems (5 min)

    • From meeting with prefekter and vice prefekter. Many people are complaining about eISP.

    • Difficult to change something about the eISP, since it’s a Sweden-central system.

    • Usually takes a lot of time to submit the eISP because of all the instances it needs to pass.

    • We could inform students more that PhD-students should get help with filling in the eISP.

    • Questions about the numbers in the eISP are they binding, .e.g., will you get extension if it ways in the ISP that you have did extra departmental duties?

    • The ISP is the only legally binding document PhD-students they have except their contract. 

Development of Current Events/Initiatives (5 min)

  • Next Event Ideas

    • Climbing event the 14th of October. Waiting for funding from the PhD Chapter.

    • Equality event 3rd of November, T-centralen is booked.

Additional issues and information (5 min)

  • Next Meeting Location and Date

    • October 27th @ AlbaNova

  • New chairperson

    • Elect new chairperson as Sai is defending very soon.

Actions required

  • PADs discuss with PA’s about courses for scientific writing, visualisation, etc. 

Meeting closed

  • Meeting closed at 13.08.