Expenses outside of business trips
The majority of all expenses should be registered in KTH-RES.
Goods and services must primarily be purchased via procured suppliers and paid for via invoice. If you still need to make an expense on behalf of KTH, you must follow the SCI School's routines for purchasing and procurement XXX LÄNK!! and you should use a Eurocard Business-procured private card (FUP). For more information, go to: CBH School's routines for purchasing and procurement
Debit card
KTH has two types of cards procured. One is a debit card for private expenses called Eurocard Business-procured private card (FUP) and the other one is a debit card intended for purchases of business related costs and is called Corporate card with spending limit (Purchases card). The Corporate card is used for business related costs such as conferences, licenses and subscriptions that are not included in framework agreement.
The Eurocard (FUP) is recommended for employees who travel a lot in the service or who have recurring service-related expenses that the employer will reimburse. When payment is made with a FUP card there is a 30 day delayed payment period for the employee. Reimbursment for the invoice is received by creating an expense report (travel invoice) in KTH-RES.
Go to KTH pages about Eurocard debit card for more information and to apply for a Eurocard (FUP).
How to register expenses in KTH-RES
KTH has several pages with instructions, templates and videos.
Instructions on how to register the expense in KTH-RES: Register your expense in KTH-RES XXX LÄNK
Help with how to assess the category / type of your expense:
Expense categories in KTH-RES
Instructions with tips on how to fill in your expense report:
How to fill in the expense report
and here you will find all manuals and also videos: