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Documents on the website

Preferably, publish your content as text on a page. Other formats make it more difficult for many people to access the information.

Checklist for documents on the web

  • If the content can be published directly on a website, do so instead.
  • Make sure the document meets accessibility requirements.
  • Preferably use PDF format
  • Give your file a clear name.
  • Summarise the document in text on the website.

Please avoid attaching documents

Carefully consider the choice of format when publishing something on the website. Normally it is best to present the information directly in HTML. For example, posting information in a PDF or Word format makes it much more difficult for users to search and access.

Document format

In some cases, publishing the information as text is impossible. For example, if there is a legal requirement to have the content as a document. If you must post a document, make sure you make it available. Documents uploaded to the web should preferably be in PDF format.

Clear file names 

  • Avoid special characters, spaces and underlining in file names. Instead, use hyphens. 

  • Give the document a file name that describes the content of the document. Example: semester-list-summer-2019.pdf 

All documents must be accessible

Documents published on our website must fulfil the requirements for accessibility. What applies to web pages also applies to attached documents.

Work with content on the web

It also helps to summarise the documents in text on the website so that users can assess the content without downloading it.

Accessible PDF files

The Adobe Acrobat Pro software provides tools to address accessibility issues in PDF files. Read more under Accessible PDF documents. However, remember that the main principle remains: Avoid PDFs altogether if possible. Regular web pages are always preferable from an accessibility point of view.

Make accessible pdf documents