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Direct procurements 1- 99 999 SEK ex VAT

These direct procurements are handled by KTHs employees at the schools and VS divisions.

The Public Procurement Act (LOU) does not require any documentation for purchases up to SEK 99,999.

If possible, compare and evaluate multiple suppliers. Examples of how you to do this are comparing products/services on websites or taking in quotes from suppliers etc.

How to choose a supplier?

It depends on what is important in this direct procurement. For example, it could be price, quality, technical performance, sustainability aspects or something else that is most important. Keep in mind that your choice should be the most beneficial for the need you have.

The purchase can then be carried out directly the KTHs employees at the schools and VS divisions.

 Approval of purchase (Inköpsbeslut)

If the school or VS divisions internally wants to document and make decisions for these direct procurements, here is a decision template that can be used:

Approval of purchase (docx 131 kB)

Control of companies

Before signing an agreement with a company, you need to check that the company is approved for F tax. Use this link Hämta företagsinformation  | Skatteverket. There you enter the company's organization number and your e-mail, and you will receive information within a few seconds if the company is approved for F tax.

Contract/agreement

For certain purchases, it may be appropriate for KTH to draw up an agreement. This may apply, for example, to the purchase of a service, where we need to regulate what should be included in the service and how it should be performed. Below are templates to be used

Main agreement goods (docx 59 kB)
​​​​​​​General terms goods (pdf 160 kB)
​​​​​​​Main agreement services (docx 60 kB)
General terms services (pdf 189 kB) ​​​​​​​​​​​​​​​​​​​​​

Purchase order

Upon request from the supplier for a purchase order (PO) please use the template below and fill in the requested information. When the PO is fully signed you will send it to the supplier.

Purchase order_ENG (docx 238 kB)

Information and requirements regarding invoices and payment

Regarding information linked to invoices, for example invoice reference, see Faktura och betalning /Invoice and payment KTH | 

Consultants

Before a consultant is hired, this needs to be coordinated at the school or VS collaboration group (SSG) if the amount exceeds SEK 50,000, see School Collaboration Groups   .

Report the matter to your school or VS collaboration group. The following information needs to be provided:

  • Name (of applicant)

  • Institution/department

  • Estimated cost

  • Project number to be charged

  • Time (when will the assignment be carried out)

  • A brief description of the need and why an (hourly) contract cannot be used

  • If any employee has previously performed this task