Holiday rules at KTH are directed by local holiday agreements, the general agreement on salaries and benefits and the Swedish Annual Leave Act. KTH uses two methods for reporting holiday: you either use the “form method” or the “pattern method”. The form method is now conducted through the self-reporting system.
General information on holidays
- Everyone has the right to four weeks of consecutive holiday during the period June-August.
- You must take out at least 20 days of holiday per year.
- You may have a maximum of 30 saved holidays.
- Holiday year and qualifying year are the same as the calendar year.
- The employer is responsible for scheduling holidays.
Number of days
How many days of holiday you have is determined by your age, as shown in the table below:
Up to and including the year your turn 29
As of the year you turn 30
As of the year you turn 40
All employees have one of the two following holiday methods. The methods differ when it comes to for example application procedure and if you are allowed to save days of holiday.
It is stated in your employment contract if you have holiday according to the pattern method. If you have holiday by the pattern method, you should normally allocate your holiday according to the students’ holiday or other periods of time free from instruction, and you should inform the Head of School or an equivalent person when you wish to allocate your holiday. Holidays allocated to other periods of time must be approved by the Head of School or equivalent person. Holiday allowance is paid in December each year. If you use this method, you are not allowed to save holiday days, and you should not use the self-reporting system to apply for or register your holiday.
If you have holiday by the form method, you report and apply for holiday in the self-reporting system. Holiday allowance is paid out each time you take holiday. If you have holiday by the form method, you can apply to save days of holiday. This must be reported by May 15th, at the latest, in the self-reporting system.
If you use the pattern method, the holiday pay supplement* is paid in December each year. If you use the form method, the holiday pay supplement* is paid on each occasion that holiday is taken out.
* 0.44% or 0.49% of the salary, depending on which agreement you have.
Those who use the form method apply for holiday in the self-reporting system.
If you have the right to more than 20 paid days of holiday in a year, you can save the excess days for a later year. This applies to those who use the form method, provided that at least 20 days of holiday are taken during the year. If you wish to save days of holiday, they must be reported by 15 May at the latest in the self-reporting system. Saved holidays cannot be taken out until the current year’s days of holiday are taken out.
At KTH the qualifing year and deduction year coincide, so if you are a new employee, you will earn days of holiday in relation to your employment during the year.
If you become ill during your holiday
If you become ill during your holiday, you must contact your school on the first day of illness.
If the illness lasts longer than 14 days, you can have holiday and holiday pay both for full-time and part-time sick-listing as of the 15th day.