Expenses outside of business trips
When you return from your trip, you need to register your expenses as soon as possible. Here you will find links for support.
You can register most types of expenses in KTH-Expense, with the exception of "Other advances" and working meals, as these must instead be reported via a form. Meals are not reimbursed by receipt, except for business entertaining.
Receipts older than one year are invalid and will not be reimbursed. It is not possible to obtain a waiver.
If you need help assessing the category of your expense to determine whether it should be registered in KTH-Expense or via a form, you can contact expense-cbh@kth.se for help.
Expenses registered in KTH-Expense
You can read how to register expenses outside of a business trip here:
KTH-Expense – System for expenses and travel reimbursements
Create an expense report in KTH-Expense
Videos showing how to register in KTH-Expense
Important information about expense reports and reimbursements
Expenses registered by form
The purpose of the expense is the basis for the categorization and the most common occurrence is work meals. Work meals are considered a taxable benefit and need to be registered via the expense form Expense report together with a list of participants for the benefit taxation. A work meal is a free meal for KTH employees in certain situations. Examples are lunch when planning work or lunch alongside a board meeting. There are some exeptions and here are some examples at the page Common questions and answers related to representation. Here is also a picture with an overwiev to help define the meal: Schematic view of meals and classification
Do you need help or have questions? Email us at: expense-cbh@kth.se