Expenses outside of business trips

How to register expenses

You can register most types of expenses in KTH-RES, with the exception of "Other advances" and working meals, as these must instead be reported via a form. Meals are not reimbursed by receipt, except for business entertaining.

If you need help assessing the category of your expense to determine whether it should be registered in KTH-RES or via a form, you can read more here: Expense categories in KTH-RES   or contact travelexpenses@cbh.kth.se for help with categorisation.

Expenses registered in KTH-RES

You can read how to register expenses outside of a business trip here:

Expenses registered by form

The purpose of the expense is the basis for the categorization and the most common occurrence is work meals. Work meals are considered a taxable benefit and need to be registered via the expense form Expense report together with a list of participants for the benefit taxation. A work meal is a free meal for KTH employees in certain situations. Examples are lunch when planning work or lunch alongside a board meeting. There are some exeptions and here are some examples at the page Common questions and answers related to representation.  Here is also a picture with an overwiev to help define the meal: Schematic view of meals and classification

Do you need help or have questions? Email us at: travelexpenses@cbh.kth.se