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MSCA Postdoctoral Fellowships (PF)- application routine and support

MSCA Calls for Postdoctoral Fellowships are usually announced in April, with a deadline in September each year. Here, you can find information that is useful before you apply, information about application routines and where to find support.

1. For potential supervisors

If you are planning to act as a Supervisor for a Postdoctoral Fellow within the Marie Skłodowska-Curie Actions (MSCA) funding scheme at KTH, this information is for you.

  • Contact your EU financial officer at your school

Before applying for an MSCA Postdoctoral Fellowship, always inform your school and consult its EU finance/HR officer about the proposal.

MSCA Postdoctoral Fellowships require institutional co-funding. Therefore, it is essential to inform the relevant school officers of the budget details and adhere strictly to the school's administrative protocols.

The EU financial contact at your school:

  • ABE: eu-ekonomi@abe.kth.se
  • CBH: vs-ekonomi@cbh.kth.se
  • EECS: eu-support@eecs.kth.se
  • ITM: eu@itm.kth.se
  • SCI: finance-eu@sci.kth.se
  • Understand the Funding scheme

The Commission provides funding for the postdoctoral fellow in the form of unit costs/Person Months:

  • Living, mobility and family allowances (the last one if applicable): to be paid out monthly.
  • Research, training and networking activities: to be used for training activities, such as consumables, travelling, conference fees etc.
  • Management and indirect costs: to cover part (and only part) of the overhead for the project.

The Postdoctoral Fellowship programme also has two additional allowance categories linked to the postdoc (which are approved on a case-by-case basis):

  • Long-term leave allowance for the fellow in case of long-term leave, for example parental leave or sick leave.
  • Special needs allowance for additional costs not covered by social security or health insurance.
  • Co-financing needed for MSCA-PF at KTH

KTH central Co-financing:

20% of total approved MSCA costs will be covered by the KTH central co-financing.

For details, see: Link to KTH Central Co-financing (page in Swedish only)  (login needed)

In addition to the KTH central co-financing, further co-financing from the school is required.

Please see details: General information (page in Swedish only)  (login needed)

  • MSCA Supervision guidelines

Please follow the recommendations of MSCA guidelines on supervision. See the following page:

MSCA Guidelines on supervision

  • Find an MSCA PF candidate

Use the MSCA matchmaking platform: The Marie Sklodowska-Curie Actions Matchmaking Platform

Or advertise in the EURAXESS portal:

Jobs in the EURAXESS portal

2. For potential applicants

  • Eligibility self-check

It's important to:

  • Hold a PhD by the call deadline.
  • Have less than 8 years of research experience (with exceptions for career breaks/mobility).
  • Mobility rules

You may not have resided or studied or worked in the host country (i.e. Sweden if you want to apply with KTH as the host organization; European Fellowships) or at the host organization for the outgoing phase (Global fellowships) for more than 12 months of the last 3 years before the call deadline.

  • Choosing the right scheme

European Fellowships (EF) are open to candidates moving within EU member states/associated countries (MS/AC) or coming to MS/AC.

Global Fellowships (GF) support candidates moving outside of MS/AC followed by a mandatory return phase of one year to an organization based in an MS/AC country. Only nationals or long term residents of the MS/AC can apply.

  • Find a host institution and a supervisor to support your application

Applying through the EU portal

The MSCA Postdoctoral Fellowship application with KTH does not require formal signatures. Instead, the candidate and supervisor collaborate to prepare and submit the proposal via the official EU portal:

The EU Funding & Tenders Portal

  • PIC number

A Participant Identification Code (PIC) is a 9-digit number that serves as a unique identifier for legal entities participating in European funding programmes.

KTH’s PIC number: 999990946

  • Register an account

To be able to complete the data in the proposal form on the web, you must be a registered user of the EU Funding & Tenders Portal. Click on the "Register" button and follow the instructions.

When you log in, click on "My Proposals" in the left menu and find the name of the proposal. Click "Actions-Edit draft", and you will be automatically transferred to the application tool.

  • Main contact person

The supervisor for the postdoctoral candidate is the main contact person for the proposal. Also, add the EU financial officer/administrator at your school and Xiaobing He ( xiahe@kth.se ) from the Research Support Office as other contacts.

  • Gender Equality plan

KTH has a gender Equality Plan, so, click “yes” on the question about this in the application form:

  KTH's Gender Equality Plan (in Swedish only)

Further proposal support

An MSCA PF information seminar/workshop is held annually at KTH prior to the call opening.

For specific inquiries, please contact the MSCA research advisor at RSO, Xiaobing He ( xiahe@kth.se ) well in advance. Support is available to both supervisors and postdoctoral candidates preparing applications with KTH as the host Institution.

Useful links

EU information page about MSCA PF

Self-assessment tool for the calculation of the 8-years research experience