How to report expenses
You must register all your expenses in the KTH Res system whether they are linked to a business trip or not.
The manual handling in paper format has expired!
How to report expenses
- Number your receipts with a pen, one number for each receipt (1,2 ..)
- Login to
KTH-RES
( about how to get a KTH-RES user)
- Select: Travel – Travel bill - Create new travel bill
- Select: Type - Expenses only/Use of one's car - Continue
- Select tab Basic data - Enter:
Date/ Purpose / Description / Org-enhet (org unit)/ Projekt (Project)
- Select tab Expenses:
Enter remaining information:
Expense type – Expenses, External Entertainment expenses or Internal Entertainment expenses
about definitions of internal representation / external representation.
Download details (only in Swedish) (pdf 20 kB)
Participant list – Participant list must always be attached to internal and external representation by attaching a file or manually entering the list.
When attaching participant list: Save preliminary / Notes / Browse / Attach and select the options "Make this note permanently" and "Save".
Expense concerns – See more details in the attached pdf file above.
Connect card expenses - Select this function if you have used your Business procured personal card (Eurocard) at purchase. Read more about how to apply for your business-purchased private card to be linked to the KTH-RES system.
Receipt no – Enter the number on your receipt (see step number 1 above)
Amount – Enter amount. (Do not enter VAT)
Description – Briefly describe what you bought.
Project: Enter project number: Select Change accounting and enter project number.
(If you do not know the project number, you can search by entering keywords in the Denomination field, for example: "GRU", "Medicinsk bildfysik" etc.
- Enter: Add expense
In this mode, it is possible to add any additional expenses.
- Enter: Save preliminary when you need to add some details later on.
Enter: Save definitely to submit. It will then be sent for review and attestation.
If you need to change something in this mode: Send an email to one of the administrators (see contact below) and please remember to inform about the travel account number. Your expense will then be available for correction.
- When you have pressed Save definitely, you should choose attestator from the drop-down list. Then press Continue.
- Print the expense sheet. Tape the receipts on a separate document (a small piece of tape on the short side of the receipt is sufficient).
- Put the documents in an envelope and send to the Aquarium.
If you have any questions or concerns, please contact Akvariet
