Guide for choosing dates and grades when reporting grades and when deciding on credit transfers

Reporting unsatisfactory/failing grades

The examiner decides/reports the grades for course modules and courses (final grade). If a course module is not passed, a failing grade (U or F) must be reported. Final grades cannot be given before all modules (and other mandatory elements) have been passed, i.e. a failing grade (U or F) cannot be a final grade.

A failing grade can only be reported if there is documentation that can be assessed. If a student has not submitted anything (for example, no assignments have been submitted), no grade should be reported. A "blank" submitted examination assignment (for example, only the cover sheet is submitted at the exam) is, however, counted as sufficient documentation and must be reported as a U or F.

Grading date for modules

For examinations that are given on a certain date (such as exams, certain reports, etc.), this date is specified as the examination date.

For on-going examinations and examinations that take place periodically (such as assignments, certain labs, thesis, project courses, etc.) either the date of completion/submission or the last date of completion/submission should be used as the examination date.

If the module consists of several parts, the examination date for the module is the same as the examination date for the last part.

FX and other complementary assignments/examinations

Completed complementary (supplementary) examinations

If a complementary assignment/examination leads to a passing grade, the date of the completion is specified as the examination date (either the date of completion/submission or the date of the last day to complete/submit the complementary assignment/exam).

Completed complementary assignments/examinations that do not result in a passing grade are reported as a U or F with the same date as if it was a passing complementary assignment/exam.

Complementary assignments/examination that are not completed

For students that do not complete a complementary assignment/exam, a grade of FX can be reported as a failing grade.

It is also possible to change a FX to F and in that case the original date for examination should be given as the examination date.

Grading date assigned for the final grade

The date for the final grade of a course or modules is the same as the examination date for the latest module or transferred module reported.

Credit transfer

When processing a case of credit transfer in Ladok, the basis for the credit transfer must be indicated (ie. Which courses were completed and what it will be credited as).

For courses that give university level credits from a Swedish university, information such as the date the original course was passed as well as the grades are in Ladok. The date for the decision should be given with the credit transfer.

For courses taken at international institutions, or other achievements that do not give university level credits (prior learning, conferences at the research level etc.), the date of when the original course/achievement was passed or completed. A grade is generally not given. The date for the decision is given when the credit transfer is registered.

For educational collaborations (joint programmes), the grades for credit transfers are made according to the agreement. In these cases it is important to refer to the official agreement.

In the case of partial credit transfers, the date of the decision of the credit transfer for the current module of the course should be given. If this is the last part of a course that needs to be completed, the date of the credit transfer decision is also given as the date for the final grade.  

More info Handlägga tillgodoräknande

More info Validera - reell kompetens för tillträde och tillgodoräknande

Raising grades in courses or course components (“plussa”)

”Plussa” means that grades can be raised by re-taking exams to improve an already passing grade.

Results that do not improve the grade should not be reported.

When raising a previously passing grade, the date for the completion of the re-exam/submission should be given as the exam date for the module.

An improvement in the grade can even affect the final grade in the course. The date for the final grade is then the date when the re-exam was completed/submitted.

Courses that are included in an issued degree cannot be improved.

Reassessment of previous grading decisions

When raising previous grades, the original date is given as the examination date.

An improvement in the grade can even affect the final grade in the course. The date for the final grade is the original date.

Reassessment that does not lead to an improved grade should not be reported.

Grades that are already included in an issued degree cannot be reassessed.

More info 6 kap. 23-24 §§ högskoleförordningen  och dokumentet rättssäker examination  (se sidan 85 och framåt, fjärde upplagan, Universitetskanslersämbetet, 2020

Rectification

If a grade should be rectified the original date of the examination should be used (as long as it was not the date that needs to be corrected).

More info §§ 36-39 förvaltningslagen  för bestämmelser om när myndigheten får respektive ska ändra ett beslut.

The guide concerns:

Flow Chart Register to take exam, report and certify grades

Process Handlägga tillgodoräknande

Page responsible: ladoksupport