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Purchase & Procurement

Below you will find information about key considerations when making purchases and where to seek support.

General Information 

Before any purchase is made, it must be approved by the immediate manager in accordance with the procedures established by your department.

Existing framework agreements must be followed. Most recurring purchases at KTH are covered by agreements and can therefore be processed quickly. If you are unsure whether an agreement exists, contact service-abe@kth.se  at an early stage.

Purchases exceeding SEK 99,999 must be procured in accordance with procurement regulations. For recurring purchases of the same type from the same supplier, the amounts are added together. It is not permitted to split a purchase into several invoices in order to stay below the threshold amount. If you anticipate a larger purchase, please contact inkop@abe.kth.se  well in advance.

More information, regulations, and guidelines can be found on KTH’s central webpage:

Procurement and Purchasing at KTH

Our Most Common Purchases

Computers, Computer Accessories, Mobile Phones, and Software

These items are ordered through the IT Support purchasing portal. The immediate manager approves the purchase within the portal, and the IT department handles the procurement.

Portal: Order IT Products and Services
Contact:  it-support@kth.se

Everyday Purchases

Everyday purchases such as catering, office supplies, and books are handled through the Wisum purchasing portal.

You can place an order yourself and send the shopping cart to someone in Service & Event , or contact them directly for assistance.

Portal:  WISUM ( in Swedish)
Contact:  service-abe@kth.se

Travel

Travel bookings should be made directly by employees through KTH’s contracted travel agency. If you need to arrange travel for a guest, please contact Service & Event.

Portal:  Big Travel
Contact:  service-abe@kth.se

Counsultants 

Do you need to engage a consultant, for example for teaching assignments or language editing of a scientific publication? Contact ledningskoordinator-abe@kth.se  for guidance.

Please keep in mind:

  1. Purchases exceeding SEK 99,999 must be procured. You cannot get arround this by splitting the amount across several invoices in order to stay below the threshold. Contact inkop@abe.kth.se  well in advance if you anticipate a larger purchase.

  2. Only companies registered for F-tax (F-skatt) may invoice KTH. Private individuals cannot use invoicing services such as Frilans Finans to bill KTH.

  3. The company engaged must be able to submit electronic invoices (e-invoices). For more information, see Invoice and Payment at KTH.