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Facilities at KTH Library

Through KTH Library, it is possible to book the following spaces: the Entrance Hall, the Southeast Gallery, and the Library Hall. For these spaces, the booked activity must be connected to KTH or be considered of public benefit. Ångdomen, the Salon, and other facilities in the library building are booked via the central room booking service.

Price and bookings

The library charges a rental fee for Entrance Hall, South-East Gallery, and Library Hall according to the library’s current price list. Contact biblioteket@kth.se  for pricing and booking.

Ångdomen, Salongen, and other facilities in the library building are booked via KTH’s room booking service.

KTH Library Facilities

Entrance Hall

Only the area by the window between the entrance and the gate to the North Tower can be booked. The space is available for booking during term. The maximum number of people in a furnished entrance hall is limited to 90 persons due to fire safety regulations. Each event must be assessed by the Safety Unit to determine necessary measures and the exact number of people allowed.

South-East Gallery

Bookings are primarily allowed on weekdays from 8:00 to 13:30. During periods of independent study and exam weeks for KTH students, the space is not available for booking. Outside term, the gallery can be booked during the library’s opening hours or by agreement. The maximum number of people in a furnished gallery is 55 due to fire safety regulations. Each event must be assessed by the Safety Unit to determine necessary measures and the exact number of people allowed.

Library Hall

On very special occasions, the entire hall can be booked. Smaller parts of the Library Hall may be booked for purposes such as photography. The number of people in the Library Hall is limited to 270 due to fire safety regulations. If activities on floors 3 and 4 are temporarily closed, the number of people allowed on floor 2 can be increased to 850. Each event must be assessed by the Safety Unit to determine necessary measures and the exact number of people allowed.

Ångdomen

Booking requests for Ångdomen should be made via KTH’s room booking service 9400@admin.kth.se  and will be invoiced through the booking service. The number of people is limited to 96 in a furnished setting due to fire safety regulations. The room is primarily a study environment and is therefore booked sparingly.

GRU rooms

If valuable equipment needs to be stored in the library before or after the event, a GRU room must be booked for this purpose. Book via KTH’s room booking service 9400@admin.kth.se . The booking must state that the GRU room should be locked and that access card authorisation is required; contact kortexp@kth.se  The library has no other premises available for storage.

Procedure for booking events

All booking requests for events in Entrance Hall, South-East Gallery, and Library Hall must be sent to biblioteket@kth.se . For larger events involving the Library Hall or a larger part of the library premises, the booking request will be handled separately and decided by the Library Director, sometimes in dialogue with KTH’s management.
Read more about library spaces: Book rooms at the library .

Criterias for events

The following criteria must be met:

  • For all spaces, the booked activity must be connected to KTH or be considered of public benefit, e.g., advance voting or vaccination.
  • The event should be open to library visitors if it takes place during the library’s regular opening hours.
  • The event should not take place during exam periods. Academic year division and key dates

Procedures for events

Safety

The Safety Department must always be informed. Each event must be assessed by the Safety Unit to determine necessary measures and the exact number of people allowed. Send information about the event, including date and time, location, and number of visitors to sakerhet@kth.se .

Furniture

In the Library Hall, there are study areas in the form of circular units with bookshelves on the outside. These units are fixed furnishings with integrated electricity and are not designed to be moved. Fixed furnishings are only moved in exceptional cases. The organiser must separately book and pay for storage rental and arrange and pay for craftsmen or a moving company to carry out packing and relocation.

Contact hantverkarna@kth.se  well in advance to discuss how furniture and books can be moved. Books must be packed in the correct order so they can be placed back in the correct location after the event. Packing and moving require at least two working days before and one day after the event, which must be included in the booking of the Library Hall. All booked time restricts students’ access to the premises and collections and should therefore be kept to a minimum.

Technology

KTH Library does not provide technical support or equipment. KTH’s IT Department is responsible for the existing technology in all KTH premises and offers support for events. Orders should be sent to the IT Department via it-support@kth.se .

Lighting

Lighting in the library’s premises is controlled centrally by Akademiska Hus, which must be contacted for events outside normal working hours or if special lighting is required. After normal working hours, certain spaces are preset to be either dark or lit, and KTH staff cannot change this.

Information during events

The library’s information desk cannot assist with any questions before or during the event. Questions should be addressed to designated contact persons in advance. If necessary, the organiser should provide their own staffed information desk for event-related inquiries from staff and guests.

Signage for events

Signs, posters, and other printed or digital materials in the library require special permission from the library’s communications team. Contact biblioteket@kth.se .

Cleaning related to the event

The organiser is responsible for ensuring the space is restored to good condition, with waste and debris removed. Review cleaning routines in connection with the event and decide whether extra cleaning is needed. Questions about cleaning and booking extra cleaning should be directed to the Facilities Services Department and will be quoted on a case-by-case basis. Contact 9200@admin.kth.se .

Cleaning related to catering

When the event ends, the organiser is responsible for ensuring that all catering-related items are removed; nothing may be left behind in the library premises. (This should preferably be included in the order to the catering company.)

Cloakroom

The library does not provide a cloakroom; the organiser must ensure coat racks are available. Note that KTH does not compensate for stolen valuables. Consider whether a staffed cloakroom is needed. If only an unstaffed cloakroom is available, ensure guests are informed that valuables are left at their own risk.

Doorkeeper

When the library is closed, organisers must ensure that guests are escorted in and out of the building and that no unauthorised persons gain access.

Access cards

Ensure that all premises are open during the required times. Order access cards for staff if needed, determine how many are required, and ensure that the cards have access to the relevant spaces. Order access via kortexp@kth.se .

Responsibilities

Have clear responsibilities within the project team to facilitate communication with suppliers, handle unforeseen events, and take care of speakers and other participants professionally.