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Create a travel order

This page provides step by step instructions on how to create and complete a travel request.

In order to create a travel order, you must have a traveller profile.

Create/update update your traveller profile  (KTH Intranet)

Want to create a travel order on your mobile phone? Download the app!

KTH-RES (App Store)

KTH-RES (Google play)

Create a travel order (step-by-step guide)

1. Log in

  • Log in to your page on the intranet.
  • Go to the 'Services' tab.
  • Click on 'Travel and Expenses (KTH-RES)'.

2. Go to the Egencia booking portal

  • Go to the 'Travel booking' tab to go to Egencia, the travel agency contracted by KTH.
  • Click on the link to Egencia's online booking portal.

3. Get a price quote

4. Create a travel order

  • Select the name and enter the departure date.
  • Click on the 'Create' button on the right.

5. Enter the budget

  • Complete the 'Budget' field.
  • Click on the magnifying glass to the right of the 'Cost Center' field.

6. Enter the cost center code

  • Enter the name of the cost center organisational unit in the 'Cost center code' field.
  • Click the magnifying glass to continue.

7. Select the cost center unit

  • Select the correct organisational unit from the list.
  • Click on the magnifying glass to go to the next step.

8. Enter the project code

  • Enter the project in the 'Project Code' field.
  • Click on the magnifying glass.

9. Select project

  • Select the correct project from the list.

10. Click on the magnifying glass/approver

  • Click on the magnifying glass on the far right to select the approver.

11. Select the approver from the list

  • Select the name of the approver from the list.

12. Enter the purpose

  • Select the purpose of the trip from the drop down list.
  • Enter the date, location and country.
  • Enter any additional information in the 'Others' field and attach any documents.
  • Click the tick in the grey box on the right! 
  • Temporarily save or submit for approval! 

Plan and book your trip – checklist