Move e-mail between different accounts

Quick reference guide for moving and/or archiving e-mail from your KTH account. This can be good to do before for instance your studies or employment ends.

Change the amount of e-mail stored locally in Outlook

Before exporting or moving e-mail in Outlook, you need to change the amount of e-mail to be stored locally/offline. Change from the default value of 1 year to “All” so that all e-mails in the e-mail account can be exported or moved.

Change how much mail to keep offline (support.microsoft.com)

Export and import email as .pst file in Outlook

In Outlook, you can choose to export your e-mails to a .pst file. This can then be imported into another email account. We do not recommend actively working against a .pst file, rather it is better to be used as an archive.

Export e-mail to a .pst file

Export or backup email, contacts, and calendar to an Outlook .pst-file (support.microsoft.com)

Import e-mail from a .pst file

Import email, contacts, and calendar from an Outlook .pst-file (support.microsoft.com)

Copy and move e-mail

If you connect several e-mail accounts in an e-mail client, you can easily move or copy over e-mail from one account to the other.

Copy and move e-mail in Outlook

Move or copy an item to another folder (support.microsoft.com)

Copy and move e-mail in Apple Mail

Copy and move e-mail in Apple Mail (support.apple.com)

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