Are you going on a business trip? There is a lot to consider before you go, during the trip, as well as after you have returned. In these pages, we will guide you to the latest information about how to book a business trip, rules and agreements, travel insurance, debit cards, etc.
Some tips and advice
Think of the environment!
Is the trip necessary to do in person or are there digital alternatives?
Make a risk assessment
What happens if you are ill in another country? Check the country's entry rules about quarantine, for example.
Check the Foreign Ministry's (UD) recommendations.
You as a traveller must always check and follow the recommendations. See UD advises against (Swe) or the mobile app UD Resklar.
Read up on insurance and make sure you have all documents in order
The insurance does not cover everything. Are you prepared to risk getting caught in a lockdown or need to be quarantined in the country you are travelling to? Information from Kammarkollegiet regarding insurance during covid-19 (Swe) . Contact us for a personal Swedish State Business Travel Insurance Certificate. And do not forget to order a European Medical Insurance Card from Försäkringskassan. Read more here: KTH business travel insurance
Do you travel a lot? Business procured personal card (FUP)/Eurocard is a debit card with an extended payment period of 30 days so that you have time to get reimbursed through KTH-RES before the invoice comes to your home address. Get an Eurocard - Business procured personal card (FUP)
Print out your travel bill page. Include itinerary from Egencia, boarding tickets or train tickets, original receipts and the conference program or agenda to the meeting. Please send these to ITM-HR, Lindstedtsvägen 30, floor 4.
If your travel bill has not been approved: Print out your travel bill and send it again to ITM HR.
Scan your receipts and attachments: Attach your receipts and other materials to your travel bill.
If you travel by train, you can copy the booking number and paste it into SJ's app for easier access.
Do you need to book travel and hotel for a guest of the ITM school or another person who is not employed at KTH? Contact service@itm.kth.se or read more about booking accommodation and transport on Servicecenter's pages .
New guidelines on meetings and travel with a focus on the environment
KTH has adjusted the guidelines for meetings and business travel with a strong emphasis on the environment and costs. Some important news:
Travel-free meetings must always be taken into account.
For journeys under 500 km, trains must always be chosen.
Local journeys must primarily be made by public transport.
Taxis and rental cars must be used sparingly.
Meeting times must be planned taking into account participants who travel by train or public transport.
Travel must also take place at the lowest possible total cost.
Procured suppliers must be used for booking trips.
