Expenses outside of business trips
The majority of all expenses should be registered in KTH-RES.
Goods and services must primarily be purchased via procured suppliers and paid for via invoice. If you still need to make an expense on behalf of KTH, you must follow the ITM School's routines for purchasing and procurement and you should use a Eurocard Business-procured private card (FUP). The Eurocard (FUP) is recommended for employees who travel a lot in the service or who have recurring service-related expenses that the employer will reimburse.
ITM School's routines for purchasing and procurement
How to register expenses in KTH-RES
KTH has several pages with instructions, templates and videos.
- Instructions on how to register the expense in KTH-RES: Register your expense in KTH-RES
- Different kinds of expense reports in KTH-RES (swe)
What to remember when filling in a travel request or an expense report
- and here you will find all manuals and also videos:
Expenses outside of KTH-RES
Work meals cannot be registered in KTH-RES and therefore need to be registered via the expense form Expense report together with a list of participants (docx 80 kB) for the benefit taxation.
A work meal is a free meal that is not used for internal/external representation or an internal course. Here is a clear picture to help define the meal: Schematic view of meals and classification