Time plan for Ph.D. defence

The form Advance reviewer for Licentiate Thesis/Doctoral thesis (FO-FOGR) (pdf 190 kB)  should be filled out and submitted to the PA (Program Director), who will review and sign it before emailing it to the School's Office of Student Affairs, fou@sci.kth.se.

Note:

• The advance reviewer must hold at least the title of Docent or have equivalent qualifications.
   

• The advance reviewer must be sufficiently competent in the subject of the licentiate thesis/doctoral dissertation to assess if it is ready for final examination.
   

• The advance reviewer cannot be one of the supervisors; the same conflict of interest rules apply as for the opponent and grading committee.See Guidelines for Handling Conflicts of Interest in Doctoral Education at the School of Engineering Sciences (pdf 197 kB)

• Start a revision of the doctoral student's individual study plan.

Doctoral student

Supervisor

PA

The advance reviewer is appointed by the Director of Third Cycle Education (FA).

The supervisor contacts potential individuals who can serve as the opponent, chair of the defense, members of the grading committee, and a reserve for the grading committee. The chair of the defense should be an experienced individual and should not be one of the supervisors.

Ensure your proposals comply with the following rules:

• The opponent must be an internationally recognized researcher in the subject area and is typically a professor at a university or college. If the opponent is not a professor, they must have at least Docent qualifications. Be aware of conflict of interest rules. See Guidelines for Handling Conflicts of Interest in Doctoral Education at the School of Engineering Sciences (pdf 197 kB)

• At least one member of the committee must be well-acquainted with Swedish doctoral education, i.e., for example, is or has been employed at a Swedish university.
   

• The committee must include at least one female member.
   

• A majority of the committee members must have academic qualifications equivalent to that of Docent.
   

• CVs for the opponent and any committee members who are not professors and where it is not clearly stated that they hold a Docent title.
   

• If anything other than physical presence is planned for any of the above-mentioned individuals, this should be noted on the Application thesis defence (FO-ANDI), and a justification for this should be attached.
   

• Once all individuals have been contacted and are willing to participate, fill in the form: Application thesis defence (FO-ANDI) (pdf 178 kB) .
  
  If you are uncertain about anything, contact fou@sci.kth.se .
  
  
  Book the room where the public defense will be held.
  
  
  The respondent can request a TRITA number and ISBN number via the following link: TRITA and ISBN.

Main Supervisor

Doctoral student

The following documents are sent to the Program Director (PA) for the relevant doctoral program:
 

• Application thesis defence form - Application thesis defence (FO-ANDI) (pdf 178 kB)  
   

•  Summary of advance review - Summary of advance review (FO-SUKV) (docx 71 kB)
   

• Distribution List (FO-DIDO) -  Distribution List (dotx 69 kB)
   

• Preliminary version of the thesis - with all articles included in the same document.
   

• eISP should be updated via the system.
   

• The documents are reviewed and signed by the PA, who then sends the documents to the School's Office of Student Affairs via email.
   

• Send the thesis for proof printing once the advance review has been approved.
   

NOTE: Final printing must not be done until the decision on the defense has been made and the dissertation has been approved by the FA.

Main Supervisor

Doctoral student

PA

The decision on the defense is made by the FA.
 

The opponent and grading committee are appointed.
 

The decision on the defense is written and distributed by the School's Office of Student Affairs.

FA

Doctoral studies officer

An electronic version of the thesis is published in KTH's publication database DIVA in connection with the public announcement, "spikning".

Final printing of the dissertation.

Form , hand in to PA for signing, PA will send to Kansli SCI

Candidate

Supervisor

PA

Candidate

Supervisor

Send the following forms to the PA for Ph.D.-program:

- Form Anmälan – Licentiatseminarium (FO-ANLI).

- The eISP must be updated in the system.

- Form Summering av kvalitetsgranskning (FO-SUKV).

- Via e-mail: Preliminary version of thesis.

- Study plan and quality assurance forms are controlled and signed by head of the Ph.D.-program (PA).

Supervisor

Candidate

Head of Department

PA

External lic-reviewer and examiner assigned. Department and external lic-reviewer notified. The thesis is now being printed.

Dir. Post-grad studies

Candidate

The thesis shall now be distributed according the list specified in form Distributionslista för Licentiatavhandlingar . It's delegated to the PA of the doctoral program to sign the distribution list. The list is then sent to the SCI Offices.

Candidate

Department SCI Offices