Registering of expenses
Invoices should always be used for purchases, expenses must only be made in exceptional cases. Goods and services should be purchased via procured suppliers and paid for via invoice. If you still need to make an expense on KTH's behalf, this page explains how to apply for compensation in KTH-RES.
This page is aimed at staff who have made an expense that is not linked to a business trip.
- If you have made an expense during a business trip, see .
- Expenses for medicines and wellness are not registered in KTH-RES but in KTH for me.
Please note that expenses for work meals (that is subject to benefit taxes) cannot be reported in KTH-RES. These should be reported on an expense form with attached benefit tax form.
Expenses
If you have had expenses KTH's behalf, you can apply for compensation in the KTH-RES system . Payment is made to the bank account where you receive your salary. Payments are made twice a month. Expenses must be reported as soon as possible after purchase, but within one year at the latest. The right to compensation lapses after one year, no exceptions may be given.
Here you will find manuals and videos for how to register expenses in KTH-RES
Here is a step by step instruction for registering expenses in KTH-RES
Note!
• Receipts for expenses that are older than one year have expired and are not approved.
• Don't forget to give your original receipts and expense report to the Finance Administration at the School's Office who need them to review your expense. Please sort your reciepts with numbers 1,2,3 etc in the same order as on the expense report, and attach them to a copy of the reciept with tape.
• Personal expenses for pharmaceuticals or wellness promotion subsidy should not be registered in KTH-RES but in the Employee benefits system (KTH for me).