Registering of expenses
Invoices should always be used for purchases, expenses must only be made in exceptional cases. Goods and services should be purchased via procured suppliers and paid for via invoice. If you still need to make an expense on KTH's behalf, this page explains how to apply for compensation in KTH-RES.
This page is aimed at staff who have made an expense that is not linked to a business trip.
- If you have made an expense during a business trip, see .
- Expenses for medicines and wellness are not registered in KTH-RES but in KTH for me.
Please note that expenses for work meals (that is subject to benefit taxes) cannot be reported in KTH-RES. These should be reported on an expense form with attached benefit tax form.
Expenses
If you have had expenses KTH's behalf, you can apply for compensation in the KTH-RES system . Payment is made to the bank account where you receive your salary. Payments are made twice a month. Expenses must be reported as soon as possible after purchase, but within one year at the latest. The right to compensation lapses after one year, no exceptions may be given.
Here is a step by step instruction for registering expenses in KTH-RES
Please note!
- Paper receipts are scanned and attached in KTH-RES by the employee who made the expense.
- Receipts must always be scanned in separately, one receipt per expense.
- You have to save your receipts until the expense report/travel account has been approved and reimbursement is received.
- The reviewer checks and ensures that the scanned receipt is clearly readable. If the receipt cannot be opened or read, the reviewer must ask for the receipt to be re-uploaded in a different format or sent to the reviewer.
- Please note that receipts for expenses made before July 1, 2024 must be sent in original to the reviewer together with a printout of the expense report.
- Receipts for expenses older than one year have expired and will not be accepted.
- Personal expenses for pharmaceuticals or wellness promotion subsidy should not be registered in KTH-RES but in the Employee benefits system (KTH for me).