Scholarship-Funded doctoral student
KTH does not Establish and Award scholarships for doctoral students. However, there are doctoral students at KTH with scholarships financed by external part (e.g. under international collaboration agreements).
Legal status for Scholarship-Funded doctoral student
Scholarship holders are not employed by KTH and therefore there are specific legal aspects that affect pension, the right to vacation, etc.
Social security benefits
The scholarship holders right to social security benefits varies depending on citizenship, duration in Sweden, etc. The right to social security benefits must be clarified in each individual case so that the scholarship holder and KTH knows what applies.
A Scholarship-Funded doctoral student should review his or her private insurance situation in case he / she doesn’t qualify to be enrolled in the Swedish social insurance (Försäkringskassan).
Scholarship-Funded doctoral student, personal injury during stay in campus
insurance (a general student insurance). The insurance applies under studies in Sweden. Students are insured during their stay in campus and during direct travel between the residence and the university. The insurance covers personal injuries through accidents and some cases of illness through infection. The insurance applies to both Swedish and foreign students.
The main rule is that a foreign student must be insured via the home university. In addition to the personal injury insurance, there is, as a complement to foreign students, the Kammarkollegiet Student-In insurance, in cases where KTH has an agreement with the student's university regarding exchange between the universities.
Scholarship-funded doctoral student with foreign citizenship
KTH has signed a collective insurance for people with foreign citizenship who do not have insurance coverage. The insurance covers foreign citizen's who participate in KTH's activities, including Scholarship-Funded doctoral students and their accompanying family (spouse / cohabitant and children). The insurance has an adequate insurance cover for a shorter period.
Sickness and parental leave
A scholarship is not a benefit-based income and does not entitle to sick pay or parental benefit from KTH. Scholarship-Funded doctoral students can apply for parental and sick leave compensation via Kammarkollegiet. The compensation corresponds with the compensation employees receive through the Swedish social insurance (Försäkringskassan). The application is administered by the concerned school, the applicant and Kammarkollegiet.
Vacation
Scholarships holders have no formally regulated holiday entitlement.
Pension
No pension provision is made for scholarship holders.
Wellness
Scholarship holders are not entitled to health and wellness benefits.
Travel expenses for scholarship-funded doctoral students
When the grantees are participants at conferences that are part of their study plan and development plan, it is seen as a business trip according to the Swedish Tax Agency. KTH can therefore provide compensation for travel, accommodation, etc. according to common rules for business travel.
The trip expenses must be handled within KTH-Expense with expense reports. Travel orders are not required. The grantees do not receive their own user profile in KTH-Expense, and should not register expense reports themselves.
The trips must be booked by an employee in the same way that they can order trips for guests. Thus, fellows should not book trips themselves.
In order to register expense reports in KTH-Expense for a fellow, the following information is required:
- School administration fills out the form "Beställning upplägg av anknuten". The form and the routine can be found in KTH's form archive under "Tjänsteresor", see link below
- Email the completed form to: kthexpense@kth.se
- The person's information will be transferred to KTH-Expense in the coming days
- KTH-Expense support will email you when the person's profile is available in KTH-Expense
Exceptions to the above routine should be made in cases where the grantee does not have a personal/coordination number and in cases where KTH-Expense support so decides.
In the case of these exceptions, the form "Utbetalning av arvode/timlön" shall be used. At "Välj här" on the form, select "Konferensresa stipendiat". The form and receipts, in the original, must be sent to the payroll function for registration.
The form and routine for setting up an affiliate in KTH-Expense can be found by following the link: Blankettarkiv Tjänsteresor
The form "Utbetalning av arvode/timlön" can be found by following the link: Forms and templates