Invite others to join a meeting

Organise a meeting for...

Multiple participants

1. Book a meeting room with a videoconferencing system
2. Book a Zoom meeting in Outlook calendar
3. Add the participants to the calender invite

One participant

1. Book a meeting room with a videoconferencing system
2. Supply the participant with the videoconferencing systems SIP address (participants can connect using the SIP address from: Skype for Business, Zoom and videoconferencing system)

Preparing for a meeting

Below you will find some general tips and questions to ask yourself as a meeting organiser in preparation for the video conference.

• How many other locations will participate in the video conferencing?
• Who are the contact persons at the other participating locations?
• Is there time difference between locations?
• Will anyone show a presentation?
• Have you booked a room with a videoconferencing system?
• Do you have any preferences on how the meeting room is to be arranged?
• Do you know how the connection will be made (direct call between two systems or do you need to use a Zoom meeting that is able to host multiple participants)?
• Who is the technical support person at the other locations?
• Which IP or SIP address does your system and the connecting partner systems have?

Tip

When connecting to a location for the fist time, set up a test meeting a couple of days prior to ensure that there are no technical issues, if needed please contact IT support.