Checklist for the meeting organiser
Below you will find some general tips and questions to ask yourself as a meeting organiser in preparation for the video conference.
- What type of video conference is necessary for the meeting: or High Definition Video Conferencing ?
- How many other locations will participate in the video conferencing?
- Who are the organisers at the other participating locations and what is the time difference between locations?
- Will anyone show a presentation?
HD Video Conferencing
- Do you need to book a studio at your department or one of the common studios offered by KTH?
- Do you have any preferences about how you want the Video Conferencing studio to be arranged?
- Do you know how the connection will be made (direct call between two systems or do you need to use a virtual meeting room that is able to host multiple participants)?
- Who is the technical support person at the other locations?
- Which IP or SIP address does your system and the connecting partner systems have?
- When connecting to a location for the fist time, set up a test meeting a couple of days prior to ensure that the are no technical issues with e.g. firewalls .
- Do you know how to create a meeting room?
- What functionalities are to be used during the meeting?
- Do you have a well working ?
Checklist for meeting participator
Here are some general tips and questions to ask yourself when you are going to participate in a video conference.
- Who is the meeting organiser?
- What equipment do you need in order to join the meeting?
- Do you want to do anything that might prove difficult in a Video Conferencing context (eg use a whiteboard, or PowerPoint, move around a lot)?
- Do you need to talk anything over with your technical contact?
- When planning the start time for your video conference, please allow a few minutes to allow any technical problems to be overcome.
- If you are going to participate in a video conference from your computer please connect using your network cable instead of using a wireless network since this will improve the quality of the connection.
- When joining a meeting from your computer, it is recommended that you either use a headset or keep your microphone muted in order to avoid sending out disruptive background noise.
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