Roles for digital content

Programme rooms

The educational administration manager (UA) appoints programme room editors and content managers and is responsible for ensuring that the work is carried out based on KTH's recommendations for student communication.

Content manager

Appointed to be able to make decisions about whether certain content should remain or be changed. This role does not exist in Canvas and should not be communicated to students. This role is only intended for the programme to know who can decide about the content. The content manager must continuously notify the editor of changes that require information to be updated.

Introduction

Course about creating digital content (canvas.kth.se)

Programme room editors in Canvas

Appointed to be able to make edits/announcements and keep the content of the programme room cohesive in consultation with other functions of the programme. Has permission to make edits in the programme room in Canvas.

It will be easier for the programme to keep the content correct and cohesive if it has a few programme room editors. If several programme room editors are appointed, UA must find a way of working so that the content can still be kept correct and cohesive.

Access

Programme editors have permission to add and remove the following:

• Observers
• Programme room editors (upon approval by UA)
• Students who do not automatically end up in the right programme room

Introduction

• Course in student communication in Swedish (canvas.kth.se) . The Canvas course takes approximately 1 hour to complete. It is equivalent to the training given in May 2023 to new programme room editors. The course is only given in Swedish.
• For those not used to working in Canvas, self-studies are available in Canvas . You can also contact it-support@kth.se  if you have questions.
• Course about creating digital content (canvas.kth.se)

Observer in Canvas

All employees that must have access to the programme room without having access to make edits.

Student web

The head of the relevant activity area appoints these people in consultation with the main entry responsible for the Student web.

Content manager

Appointed to be responsible for the accuracy of the content on the website. Must set aside time to go through the content before the academic year and notify the editor if changes need to be made (a reminder from the coordinator of the Student web is sent to the content manager); alternatively, approve the changes the editor has made. Changes are sent to info@kth.se. More information is available at Changes on the Studentwebben.

The content manager must continuously notify the editor of changes that require information to be updated.

Introduction

Course about creating digital content (canvas.kth.se)

Web editor

Appointed to update the website's content in consultation with the content manager. Has acsess to Polopoly. Must set aside time to update and develop the content before the academic year and ensure that the content follows the Guidelines for the Student Web. Must contact the content manager before the start of the semester and agree on changes.

Must continuously make updates in dialogue with the content manager (if necessary, in consultation with the coordinator of the Student web).

Introduction

• Course about creating digital content (canvas.kth.se)

• Course in Polopoly
• Introduction for new web editors on the Student web (invite from the coordinator of the Student web)

The web editor must also participate in web editor meetings every semester.