EECS University Administration this summer
During the summer, administration staff are only available a limited basis. The opening hours for the Service Centre are different and response times may be longer. Read to find out how to get help this summer.
Use these addresses for your enquiries
The different units can be reached via the functional addresses:
- education-support@eecs.kth.se
- doctoral-education-support@eecs.kth.se
- communication-support@eecs.kth.se
- service@eecs.kth.se
- ekonomi@eecs.kth.se
- it-support@kth.se
- hr-support@eecs.kth.se
School´s Office of Student Affairs
The office's contact point for teachers, education-support@eecs.kth.se , is closed during weeks 29-30 (15-26 July).
The contact point for supervisors and doctoral students, doctoral-education-support@eecs.kth.se , is closed during week 29 and week 30 (15-26 July).
Communication support
The communication unit is unmanned during weeks 28-30 (10-28 July). During the summer, it can best be reached at communication-support@eecs.kth.se . In case of crisis or other emergencies, please contact Sturle Hauge Simonsen .
pEECS newsletter summer break
The pEECS newsletter is on summer break, with the last issue before the summer being sent out on 19 June and the first on 22 August.
Service centres
Service Centre Q is closed from 26-32 (24 June - 9 August). Service Centres Borggården and Electrum are open Mondays and Wednesdays from 10.00-12.00
Staff are available in the back office during office hours at other times and can be contacted throughout the summer via the service@eecs.kth.se or by telephone on 08-790 40 00.
- The mail round occurs once a day, both at the KTH campus and in Electrum.
- We refer parcels and couriers to KTH post on campus; we are responsible for picking up parcels and notifying the final recipient when collection can occur. In Kista, staff are on-site and can receive parcels; the courier company may call on the phone number posted on the entrance doors.
- Simpler matters such as office access, courier and parcels are carried out throughout the summer.
- During weeks 27-30, our caterers are closed for holidays; no catering orders can be made during this period.
- Fruit and milk deliveries will stop in weeks 26-32 (24 June - 9 August).
Economy
Purchasing during the summer
Purchasing support is not staffed during weeks 27-31 (3 July - 2 August). Only Wisum orders with ready-made shopping baskets will be processed, but they will have longer response times than usual. During weeks 27-31, no new direct purchases will be initiated, and purchases requiring card payment will not be made.
Purchasing, procurement and expenditure
Invoices
Use invoice@eecs.kth.se for all matters relating to customer and supplier invoices and other payments other than expenses and travelling expenses.
If you usually handle invoices and purchases, it is essential that you activate your replacement before the holiday. Contact invoice@eecs.kth.se if you still need to get a replacement.
Events
Event support is not staffed during the week 30-31. For urgent matters or new event requests, please email service@eecs.kth.se
Registrar's office
During weeks 25, 28, 29 and 32, only documents relating to public document requests will be handled by the document coordinator or their deputy.
HR support
Recruitment system closed
Recruitment advertisements (publication of ads) will be closed for the summer weeks 28-31 (12 July - 4 August). The last day to request publication is Tuesday, 9 July. Please consider extending any adverts when recruitment adverts are closed for the summer.
To ensure that adverts are published and extended on time, please submit requests for publication at least three working days in advance.
Travel and expense claims
Use reserakning@eecs.kth.se for all matters relating to expenses and travel expenses. During the summer period, with the exception of week 29, the travel assessment team will be in place, but the response time will be longer due to reduced staffing.
IT support
Open and available throughout the summer, but with a slightly lower level of service due to reduced staffing.
We accept enquiries via it-support@kth.se and 08-790 66 00 throughout the summer from 8.00-16.30.
IT purchase
All functions are available throughout the summer but with lower staffing.
Licence
Available all summer but with reduced staffing.
Crisis preparedness
Crisis and emergency organisation
What to do in case of fire, accident or disaster
Management office
Signature of the Head of School during holidays
The Management Office must be in place between weeks 28-30, so replies and signatures have longer response times. You can reach the Management Office at ledningsstod@eecs.kth.se .
The Head of School function is staffed remotely during the summer in case of an emergency; you can reach the Head of School at skolchef@eecs.kth.se
Contracts that need to be reviewed and signed by the RSO before and during the summer
As usual, please contact avtal@eecs.kth.se for guidance and management. The function is understaffed both locally at the School and centrally at the RSO, Central Research Support Department. In urgent cases, the contracts function and the RSO can prioritise handling and initiate these even during the holidays.
Contracts related to external research funding and collaborations
Service at KTH's central functions (kommer länk)