EECS University Administration this summer

School´s Office of Student Affairs 

• The administrative contact point for teachers involved in first- and second-cycle education ( education-support@eecs.kth.se ) is closed for the summer from 20 July to 31 July. 
• The administrative contact point for supervisors, doctoral students, and teachers involved in third-cycle education ( doctoral-education-support@eecs.kth.se ) is closed from 10 to 17 July. Emails received during the closure period will be answered after the office reopens. Urgent matters during this time can be sent to utbadm@eecs.kth.se . 

Communication support 

The communication unit is unmanned during weeks 29-30 (13 July -26 July). During the summer, it can best be reached at kommunikation-eecs@kth.se .

pEECS newsletter summer break 

The pEECS newsletter is on summer break, with the last issue before the summer being sent out on 17 June and the first on 27 August. 

Service centers 

Service Centre Q is closed from week 26 to 32 (June 22 to August 7).
Service Centre Borggården is open Mondays and Wednesdays from 10.00-12.00 theese weeks.  

Staff are available in the back office during office hours, at other times, and can be contacted throughout the summer via the service@eecs.kth.se  or by telephone on 08-790 40 00. 

• The mail round occurs once a day at the KTH campus. The mail in Electrum will be delivered once a week. 
• We refer all parcels and couriers to KTH post on campus (including Kista's packages); we are responsible for picking up parcels and notifying the final recipient when collection can occur. Parcel deliveries to Kista will take place once a week from the KTH campus. 
• Simpler matters, such as office access, courier, and parcels, are carried out throughout the summer. 
• During weeks 27-31, many of our catering companies are closed for the summer, so the catering offer is limited during these weeks. 
• Fruit and milk deliveries will stop in weeks 27-32 (June 29 - August 7). 

Purchasing during the summer 

Purchasing support is not staffed during weeks 27-32 (June 28 - August 7). Only Wisum orders with ready-made shopping baskets will be processed, but they will have longer response times than usual. During weeks 27-32, no new direct purchases will be initiated, and purchases requiring card payment will not be made. Purchasing, procurement and expenditure  

Invoices 

Use invoice@eecs.kth.se  for all matters relating to customer and supplier invoices and other payments other than expenses and travelling expenses. 

If you usually handle invoices and purchases, it is essential that you activate your replacement before the holiday. Contact invoice@eecs.kth.se  if you still need to get a replacement. 

Events 

Event support is not staffed during the week 27-31. For urgent matters or new event requests, please email service@eecs.kth.se  or use Register your event . The eventual new event requests will be initiated from week 32.

HR support 

The recruitment system closed 

Recruitment advertisements (publication of advertisements) will be closed for the summer weeks 29–32 (14 July–5 August). The last day to request publication is Wednesday, 9 July. Remember to extend any advertisements that expire during the time that recruitment advertisements are closed for the summer. 

To ensure that advertisements are published and extended on time, submit a request for publication at least three working days in advance. 

The units can be reached via the functional addresses: hr-support@eecs.kth.se .

Travel and expense claims 

Use reserakning@eecs.kth.se  for all matters relating to expenses and travel expenses. During the summer period, the travel assessment team will be in place, but the response time will be longer due to reduced staffing. 

IT support 

Open and available throughout the summer, but with a slightly lower level of service due to reduced staffing.
We accept enquiries via it-support@kth.se  and 08-790 66 00 throughout the summer from 8.00-16.30.  

IT purchase 

All functions are available throughout the summer but with lower staffing. 

Licence 

Available all summer but with reduced staffing. 

Management office 

The Management Office is closed from June 29 until July 31, with limited staffing. Due to this, responses will be delayed. You can reach the Management Office at ledningsstod@eecs.kth.se . 

The Head of School function is staffed remotely during the summer in case of an emergency; you can reach the Head of School at skolchef@eecs.kth.se  

Contracts that need to be reviewed and signed by the RSO before and during the summer 

As usual, please contact avtal@eecs.kth.se  for guidance and handling. The function has reduced staffing both locally at our school and centrally at RSO, the central department for research support. For urgent matters, the contract function and RSO can prioritise processing and initiate these even during the summer holidays, but please note that the availability of decision-makers during their vacations may also affect whether we can get agreements signed or not. Contracts related to external research funding and collaborations  

Before you go on vacation 

• Encode your phone extensions.  

• Schedule out-of-office replies for emails. 
• "Klarmarkera" in KTH-HR 
• For financial approvers – make sure to activate a replacement in the system. 
• Make sure not to leave any food that will expire in the common fridges.  
• Turn off the lights in the office and unplug mobile chargers.

Leave the computer and take a well-deserved break!