FAQ's
This page collects some of the most frequently asked questions about planning and organising events and conferences at KTH.
Furnishing and local services
I need technical support during my conference, who do I contact?
KTH's IT Support offers some technical support, please contact them directly for details: it-support@kth.se .
When organizing larger conferences that requires different types of technnical support, you can contact our procured supplier Blackbox.
How do I book extra tables, chairs, poster boards etc. ?
KTH's craftsmen offers furnitures and poster boards you can borrow. They can also help with moving furnitures and furnishing the conference room.
Booking requests are made by email: 9200@admin.kth.se .
How do I book extra cleaning of the conference room?
Communication
Do you have roll-ups available for hire?
Rollups and and beachflags with KTH's logotype can be borrowed from the communications department. Please email evenemang@kth.se with your inquiry.
Digital and hybrid solutions
How do I arrange a digital meeting or conferece?
Zoom is a supplier procured from KTH's IT department that can be used for a standard meeting or webinar.
Read more about how to arrange a meeting or conference using Zoom
What does digital accessibility means?
Digital accessibility means that everybody, regardless of disabilities, can use our digital services and websites.
Guidelines on how you work with digital accessibility
What is a hybrid event?
A hybrid event is a mix between a live and a digital event. The attendees will join the event either live or digitally and the organizer is responsible for creating content that suits both target groups. A hybrid event is a good option for attendees unable to travel but bear in mind that it is usually more expensive to organise. Consider the option of organising two different events (one live and one digital) or to record all sessions in advance dependant on the event format.
If you have any questions about how to organize your hybrid event, contact evenemang@kth.se .
Finance management
How does it work when an attandee are from a Swedish governmental organisation?
When KTH is the sender of the invoices (i.e. is the conference organizer), Swedish government organizations should be invoiced without VAT. If a contracted supplier is the sender of the invoices, VAT will be charged for all participants, including those from within the Swedish government.
VAT is not charged when a governmental authority invoices another governmental authority within Sweden.
How does VAT work when the attendee is from another country?
The Swedish Tax Agency has changed the regulations for managing VAT. Previously, the participant could enter the home country's VAT number so that VAT would not be charged when registering for a conference. Today however, everyone must pay VAT when attending a conference, regardless of the participant's home country. Countries within and outside the EU can apply for a VAT refund retrospectively in their home country.
(In other areas, e.g. when purchasing goods, VAT reduction still applies with the help of VAT numbers. Conferences are an exception).
If you have any economical questions, please contact the responsible person for the economy at your school or institution. Our event department can also help you with for example, budget templates, questions about VAT and different payment methods of participant fees.