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Funka's recommendations regarding support during examination

Below you will find links to Funka's information pages as well as supplementary information on the practical application of the support. This page provides a quick overview for handling support, especially in digital examinations, and was developed during the pandemic.

Funka - What is compensatory support?

Presenters: Lena Salomonson (group leader for counseling and support), 2020-05-13. This webinar was held in Swedish.

The webinar presented Funka and related regulatory documents and examples of how this can be handled. The focus of this webinar was on what the examiner should consider in order to adapt the remote examination for students with compensatory support.

Go to KTH Play for access to presentation material:
What applies to customized examinations for students with recommended compensatory support when the exam is carried out remotely (KTH Play)

The regular routine applies

The regular routine for approval of support applies to digital examinations.

On the page How to manage compensatory support(s) when examining students with disabilities  you will find:

  • a quick reference guide with attachments that describe the most common compensatory supports at KTH for students with documented lasting disabilities
  • the general procedure for compensatory support

Please, see Description of R- and P-support  to read about the regular procedures for each support. You will also find more information, regulation and guidelines on: (the page is in Swedish but you will find regulations and guidelines in English)

In the service "Course participants", you can see which different types of support the students have been recommended by Funka. There are two different permission levels:

  • Examiners see information about r- and p-codes at the individual level.
  • Course coordinators, teachers and some administrators see information about the number of students with the respective r- and p-codes. Course coordinators and teachers have access to the service if they have a current course offering.

The course participant service  is available in the personal menu under services. You may need to add the service through the settings. If the service is not available, contact your school's Kopps administrator.

Information to students with compensatory support

On our student website, students with compensatory support receive the following information:

.

Funka support: How examinators can adapt the pedagogical, compensatory support

Presenters: Gunnar Tibert, Kristian Bjerklöv, Martina Calero, Anna Josefsson 2021-09-29.
This webinar was held in Swedish.

Students with a lasting, documented disability need to come to a comparable situation to students without disabilities. KTH is conducting targeted work to promote equal rights and opportunities for students with disabilities. During the webinar, we will talk about good examples, tricky situations and some of the best ways to implement pedagogical, compensatory support in your teaching and examination. Note that the discussion part of the webinar is not recorded and thus not included in the video.

Go to KTH Play for access to presentation material:
​​​​​​​Funka support: How examinators can adapt the pedagogical, compensatory support ​​​​​​​

Recommendations for handling support

For digital examinations, the following routine of recommended compensatory support is recommended based on R- and P-support. Note that monitored exams in Zoom is only permitted at impact level high and after an exemption procedure according to the scenario planning

R1, 50% longer writing time in written examinations

The support always means 50% longer writing time during examination. If the exam is divided into separate parts, each part needs to have 50% longer writing time.

Digital examinations in computer rooms: If the examination is a digital examination in a computer room, this support applies. Longer writing time is added after the regular writing time. For example, it is recommended that for a five-hour exam starting at 8 and 14, respectively, the scheduling for exams with longer writing time would be 8:00-15:30 and 14:00-21:30.

Home exams: If the examination is given as unattended assignment/examination for one day, this support applies (ie 50% longer for students with this support to write at a distance).

For a home exam over several days, this support does not apply. In that case, the student needs to have flexible submission time as support (support P18) in order to have longer time.

Oral examinations: The recommendation is that students have access to the support. The reason for this is that the support also intends to compensate for impairments in the ability to concentrate or other cognitive functions.

Examinations with Zoom: If the examination is given with Zoom during a few hours, this support applies. Longer writing time is usually added after the regular writing time, after an assessment made at KTH that there is a risk of cheating if some students start monitored exams with Zoom earlier than others. For example, it is recommended that for a five-hour exam starting at 8 and 14, respectively, the scheduling for exams with longer writing time would be 8:00-15:30 and 14:00-21:30.

To keep in mind

  • The examiner, or the person the examiner appoints, must make the examination available in the course room in Canvas for the entire extended writing time. 
  • The longer writing time means that students might need to go to the bathroom during the writing time. It is important that the examiner writes in their exam description to the exam invigilators what applies for bathroom breaks. Keep the longer writing time in mind when estimating the amount of needed bathroom breaks.

R2 and R3, examination in smaller group

Students with these compensatory supports often have concentration difficulties and / or mental health issues.

Digital examinations in computer rooms: The recommendation is that students with support R2 are placed in a computer room with a maximum of 10-15 students. For students with support R3, it is recommended that students are placed in a computer room with a maximum of 4-5 students, with screens that separate the seats.

Oral examinations: If the oral examination will be performed in a larger group, it is recommended to, if possible, arrange an examination in a smaller group.

Examinations with Zoom: The recommendations is that all examinees in a Zoom room should have their microphone turned off so that they are not disturbed by the sound of others more than necessary. The invigilator will carry out random checks where an individual student's microphone is unmuted sporadically during the writing time. Communication between invigilator and students take place in the chat. Communication between the examiner and the student takes place in breakout rooms so that other students are not disturbed.

R4, separate exam room

Digital examinations in computer rooms: The recommendation is that a student with the support R4 takes the exam with no other students.

Examinations with Zoom: The recommendation is that all students in a Zoom room should have the microphone turned off so that they are not disturbed by the sound of others more than necessary. The support provided is deemed satisfactory since the student completes assesment/exam from home with the microphone turned off. It may be that the student needs to have an assistant with them in the room, in which case both student and assistant should be visible in the camera as much as possible. The invigilator will carry out random checks where an individual student's microphone is unmuted sporadically during the writing time. Communication between invigilator and students take place in the chat. Communication between the examiner and the student takes place in breakout rooms so that other students are not disturbed.

R5, R6, R7 - examination with customised placement

Digital examinations in computer rooms: The recommendation is that students with support R5, R6 and R7 are placed in a room or premise with customised placements. Contact tentafunka@kth.se  for more information.

R8 and P8, using a computer to take the exam

Digital examinations in computer rooms: The need for the support is considered to be met as all examinees write the examination on a computer in the computer room.

Examinations with Zoom: The student who needs to use a computer to write their answers should show the computer screen with the mobile camera, using Zoom on their mobile phone. The student should also know that the invigilator will do random checks and might ask the student to display their computer screen more closely. The invigilator notes in the observation log if anything any deviations occur.

R9, height adjustable desk

Digital examinations in computer rooms: The recommendation is that the student is placed at a height adjustable desk.

Examinations with Zoom: If the student does not have the right resource at home, Funka administrators have contact with these students for individual solutions.

R10, R11 - earmuffs, earplugs

Digital examinations in computer rooms: Students who want to use their recommended support R10 and R11 need to report it in a web form to Tentafunka no later than when registration for the exam closes. Contact tentafunka@kth.se  for information about if the web form have been received. The examination administration provides the equipment to the examinees for these supports. The recommendation is that students with support R10 and R11 are placed in a computer room with a maximum of 10-15 students.

Examinations with Zoom: These supports are not applied as the need for sound shielding is considered to be met since the students take the exam individually in their home environment and the microphones are switched off.

R13 and R14, breaks during the first hour, or shorter breaks during the examination

Students with these supports need to take breaks for medical or psychological reasons.

Digital examinations in computer rooms: Students who have the support R13 and R14 need to be given the opportunity for shorter breaks during the exam. The examination administration needs to ensure that there are invigilators who oversee examinees with these supports outside the computer room during the examination.

Oral examinations: The student may need this support. We recommend the examiner and the student to have a dialogue about the need for breaks during oral examination.

Examinations with Zoom: The student who has R13 or R14 as a support asks the invigilator in the chat if they can take a break, and waits for an OK from the invigilator. When the student takes a break, they can get up and move in the room if they need to, but they should be visible in the camera during the break. The invigilator notes the length of the break and any deviations in the observation log.

P16, customised version of exam

Same routine as regular exams, see Description of R- and P-support  regarding costumised version of exam.

R17, exam printed in A3 format

The exam is printed in A3 format if the student needs it, or alternatively the student zooms in on the computer for larger text. Dialogue between examiner, student and Tentafunka is needed for each case.

P18, flexible submission time

Home exams: The support applies if the examination is a home exam over several days. The same routine as for regular written campus exams applies, see Description of R- and P-support  regarding flexible submission time. 

P19, divided examination

The same routine as in the regular exams applies, see Description of R- and P-support regarding divided examination.

R20 and P20, spoken questions

Students who want to use their recommended support P20 need to report it in a web form to Tentafunka no later than when registration for the exam closes. Contact tentafunka@kth.se  for information on whether web forms have been received and whether the support has been approved. Students who have support R20 do not have to register that they want to use their recommended support in a web form.

Digital examinations in computer rooms: The exam administration prepares the support by downloading the TorTalk software on the computer and making sure that there are headphones for the exam. The exam is downloaded to a USB memory for the examination. Read more about TorTalk - Text to speech at KTH Library .

Oral examinations: Depends on the structure of the examination. If the students need to read the questions themselves, the recommendation is that the student with R20 and P20 support have the questions read out. This can be done by the TorTalk software on the student’s computer or by the examiner reading out the questions aloud.

Home exams: The student needs to have downloaded the TorTalk software on their computer. The student has access to this software via KTH. Read more about TorTalk - Text to speech at KTH Library .

Examinations with Zoom: The student needs to prepare their own headphones for the exam. The student must have downloaded the TorTalk software on their computer before the exam starts. The student has access to this software via KTH. Read more about TorTalk - Text to speech at KTH Library . The student is allowed to use headphones while the student is listening to the questions with the speech synthesis, not during the entire examination time. Those who are going to use spoken questions during the exam need to show what is happening on their computer screen with the mobile phone camera. The student should also know that the invigilator will do random checks and might ask the student to show his/her screen closer. The invigilator notes in the observation log if any deviation occurs.

R21, sign language interpreter

Digital examinations in computer rooms: The student with the sign interpreter support is placed in the computer room with other examinees. Note that there must be room for the sign interpreter in the computer room.

Examinations with Zoom: Individual administration, contact tentafunka@kth.se . Sign interpreters can be present in the Zoom session if the student needs interpretation during the exam.

R22 and R23, technical and medical equipment

Some students might need to bring their own technical or medical equipment to the exam. When the exam is handled by Tentafunka the information about this support is communicated to the invigilator through Tentafunka. If the school handles the exam themselves and have a student with the support R22 or R23, please email tentafunka@kth.se  to get the information about what equipment the student needs to bring with them.

The purpose for this is that the invigilator needs to know which equipment is approved to bring to the exam for this student (for example, an insulin pen). 

P24, P25, P26, P27, educational aids

Students who want to use their recommended support P24, P25, P26, P27 need to report this in a web form to Tentafunka at the latest when registration for the exam closes. Contact tentafunka@kth.se  for information about wheter the web forms have been received and whether the grants have been approved.

Digital examinations in computer rooms: The examination administration provides the equipment to the examinees for these supports.

Examinations with Zoom: The student must provide a simple calculator or dictionary himself or alternatively print an approved formulary. If the student is unable to do this, it is possible to borrow via Tentafunka. Inspection of the tools for support is done by the invigilator via camera at the same time as ID controls.

P28 – assistance with examination, writing assistance

The same routine as in the regular exams applies. The exam is written physically at KTH in a separate room. See Description of R- and P-support  regarding assistance with examination

Contact tentafunka@kth.se  for more information.

P29 - oral examination/ verbal examination as supplement to written examination

The examiner takes an oral exam with the student if it becomes relevant, see Description of R- and P-support  regarding oral examination. 

P30 - not applicable

P31 - not applicable

Contact about other support

For support not mentioned on this web page, contact tentafunka@kth.se .

Contact about examination

Do you have questions or wish to receive guidance about conducting examination?

E-mail: e-learning@kth.se , mark your mail: examination guidance

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Last changed: Oct 22, 2021