Recommendations regarding management of support during the remote examination
Below is a list of how Funka recommends that compensatory support can be used in remote examinations. The regular routine for approval of support also applies to remote examinations.
Regulations and routine
The regular routine applies
The regular routine for approval of support also applies to remote examinations. Please, see Description of R- and P-support to read about the regular procedures for each support. You will also find more information, regulation and guidelines on: Hantera stödinsatser vid examination av studenter med funktionsnedsättning (the page is in Swedish but you will find regulations and guidelines in English)
In the service "Course participants", you can see which different types of support the students have been recommended by Funka. There are two different permission levels:
• Examiners see information about r- and p-codes at the individual level.
• Course coordinators, teachers and some administrators see information about the number of students with the respective r- and p-codes. Course coordinators and teachers have access to the service if they have a current course offering.
The course participant service is available in the personal menu under services. You may need to add the service through the settings. If the service is not available, contact your school's Kopps administrator. On the web page "course participant-internal service" there is more information.
Information to students with compensatory support
Recommendations for handling support
During remote examinations, the following routine of recommended compensatory support is recommended based on R- and P-support.
R1, 50% longer writing time in written examinations
The support always means 50% longer writing time during examination. If the exam is divided into separate parts, each part needs to have 50% longer writing time.
- If the exam is divided into different parts, each part needs to have 50% longer writing time.
- Remotely monitored examinations with Zoom: If the examination is given as a Zoom monitored assignment or examination, this support applies. Longer writing time is usually added after the regular writing time, after an assessment made at KTH that there is a risk of cheating if some students start remote exams earlier than others. For example, it is recommended that for a five-hour exam starting at 8 and 13, respectively, the scheduling for exams with longer writing time would be 8:00-15:30 and 13:00-20:30.
Home exams: If the examination is given as unattended assignment/examination for one day, this support applies (ie 50% longer for students with this support to write at a distance).
- For a home exam over several days, this support does not apply. In that case, the student needs to have flexible submission time as support (support P18) in order to have longer time.
- Oral examinations: We recommend that students have access to the support. The reason for this is that the support also intends to compensate for impairments in the ability to concentrate or other cognitive functions.
To keep in mind
- The examiner, or the person the examiner appoints, must make the examination available in the course room in Canvas for the entire extended writing time.
- The longer writing time means that students might need to go to the bathroom during the writing time. It is important that the examiner writes in their exam description what applies for bathroom breaks. Keep the longer writing time in mind when estimating the amount of needed bathroom breaks.
R2 and R3, examination in smaller group
Students with these compensatory supports often have concentration difficulties and / or mental health issues.
Remotely monitored examinations with Zoom: Funka recommends that all examinees in a Zoom room should have their microphone turned off so that they are not disturbed by the sound of others more than necessary. The invigilator will carry out random checks where an individual student's microphone is unmuted sporadically during the writing time. Communication between invigilator and students take place in the chat. Communication between the examiner and the student takes place in breakout rooms so that other students are not disturbed.
Oral examinations: If the oral examination will be performed in a larger group, we recommend, if possible, to arrange an examination in a smaller group.
R4, separate exam room
Remotely monitored exam with Zoom: Funka recommends that all students in a Zoom room should have the microphone turned off so that they are not disturbed by the sound of others more than necessary. The support provided is deemed satisfactory since the student completes assesment/exam from home with the microphone turned off. It may be that the student needs to have an assistant with them in the room, in which case both student and assistant should be visible in the camera as far as possible.
The invigilator will carry out random checks where an individual student's microphone is unmuted sporadically during the writing time. Communication between invigilator and students take place in the chat. Communication between the examiner and the student takes place in breakout rooms so that other students are not disturbed.
R5, R6, R7 - not applicable
R8 and P8, using a computer to take the exam
Remotely monitored examinations with Zoom: The student who needs to use a computer to write their answers should show the computer screen with the mobile camera, using Zoom on their mobile phone. The student should also know that the invigilator will do random checks and might ask the student to display their computer screen more closely. The invigilator notes in the observation log if anything any deviations occur.
R9, height adjustable desk
Remotely monitored examinations with zoom: If the student does not have the right resource at home, Funka administrators have contact with these students for individual solutions.
R10, R11, R12 - earmuffs, earplugs, music in headphones
Remotely monitored examinations with Zoom: These supports are not applied for remote examinations. The need for sound shielding is considered to be met since the students take the exam individually in their home environment and the microphones are switched off.
R13 and R14, breaks during the first hour, or shorter breaks during the examination
Students with these supports need to take breaks for medical or psychological reasons.
Remotely monitored examinations with Zoom: The student who has R13 or R14 as a support asks the invigilator in the chat if they can take a break, and waits for an OK from the invigilator. When the student takes a break, they can get up and move in the room if they need to, but they should be visible in the camera during the break (does not apply to regular bathroom breaks). The invigilator notes the length of the break and any deviations in the observation log.
Oral examinations: The student may need this support. We recommend the examiner and the student to have a dialogue about the need for breaks during oral examination.
P16, customised version of exam
Same routine as regular exams, see Description of R- and P-support regarding costumised version of exam.
R17, exam printed in A3 format
The exam is printed in A3 format if the student needs it, or alternatively the student zooms in on the computer for larger text. Dialogue between examiner, student and Funka is needed for each case.
P18, flexible submission time
Home exams: The support applies if the examination is a home exam over several days. The same routine as for regular exams applies, see Description of R- and P-support regarding flexible submission time.
P19, divided examination
The same routine as in the regular exams applies, see Description of R- and P-support regarding divided examination.
R20 and P20, spoken questions
Remotely monitored examinations with Zoom: The student needs to prepare their own headphones for the exam. The student must have downloaded the TorTalk software on their computer before the exam starts. The student has access to this software via KTH. Read more about TorTalk - Text to speech at KTH Library . The student is allowed to use headphones while the student is listening to the questions with the speech synthesis, not during the entire examination period. Those who are going to use spoken questions during the exam need to show what is happening on their computer screen with the mobile phone camera. The student should also know that the invigilator will do random checks and might ask the student to show his/her screen closer. The invigilator notes in the observation log if any deviation occurs.
Oral examinations: Depends on the structure of the examination. If the students need to read the questions themselves, we recommend that the student with R20 and P20 support have the questions read out. This can be done by the TorTalk software on the student’s computer or by the examiner reading out the questions aloud.
Home exams: The student needs to have downloaded the TorTalk software on their computer. The student has access to this software via KTH. Read more about TorTalk speech synthesis at KTH Library.
R21, sign language interpreter
Remotely monitored examinations with Zoom: Individual administration, contact firstname.lastname@example.org . Sign interpreters can be present in the Zoom session if the student needs interpretation during the exam.
R22 and R23, technical and medical equipment
Some students might need to bring their own technical or medical equipment to the exam. When the exam is handled by Tentafunka the information about this support is communicated to the invigilator through Funka and / or Tentafunka. If your school handles an exam themselves and you have a student with the support R22 or R23, please email email@example.com to get the information about what equipment the student needs to bring with him/her.
The purpose for this is that the invigilator needs to know which equipment is approved to bring to the exam for this student (for example, an insulin pen).
P24, P25, P26, P27, educational aids
Remotely monitored examinations with Zoom: The student must provide a simple calculator or dictionary himself or alternatively print an approved formulary. If the student is unable to do this, it is possible to borrow via Tentafunka. Inspection of the tools for support is done by the invigilator via camera at the same time as ID controls. The student can contact firstname.lastname@example.org
P28 – assistance with examination, writing assistance
The same routine as in the regular exams applies. The exam is written physically at KTH in a separate room. See Description of R- and P-support regarding assistance with examination
P29 - oral examination/ verbal examination as supplement to written examination
The examiner takes an oral exam with the student if it becomes relevant, see Description of R- and P-support regarding oral examination.