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Examination room in Canvas

All types of activities in Ladok generate examination rooms in Canvas where the examination can be prepared according to the examiner's wishes. The examination rooms are created with a common template and with a special section for students with compensatory, for easier handling of, for example, extra writing time.

This is how examination rooms are created

Every night, examination rooms are created in Canvas based on the activity round created in Ladok. The rooms are created for all activities that fall within the next 30 days. All types of activities in Ladok are included in the transfer. The examination rooms in Canvas are based on a simple template to facilitate the implementation of the examination and create a common foundation. The examiner for each course is granted access to the examination course room which can be found in your personal menu. The rooms are unpublished in Canvas and are published by the examiner only if they are to be used. Students can only see the room when it is published. Any teachers for the course needs to be invited by the examiner to see the room. In the personal menu it can look like the example in the picture below.

Example from Canvas (course name).
Screenshot from the personal menu.

Example: Exam listed in Ladok

If you are going to carry out an digital exam, you fill the room with intended content. As exams have compulsory registration, the examination room must be used when the exam is conducted digitally. It is a way to ensure that only registered students have access to the examination assignment. Students with compensatory support from Funka are in a separate section in the examination room so it for example becomes easier to handle extended writing time in Canvas' assignments. The room is also prepared with some content (for example a quiz with the Code of Conduct) and settings to help you get started quickly and efficiently. Please note that these are only recommendations. It is mandatory to use the room when the exam have compulsory registration in Ladok but it is not a must to use the rooms suggested structure, you can remove the content and add your own material completely to your liking. Read more about working with the examination room .

Example: Partial exam listed in Ladok

If you are going to carry out a digital partial exam (KS), it is optional to use the room. If you do not want to use the room, you can just ignore it. If you want to use it, fill the room with intended content.

When the partial exam is carried out digitally, we recommend that you use the room to make it clear for the students where they are supposed to get information. It also provides easier handling of students with compensatory support from Funka and the students who are to be examined in the course but are not included in the regular course room in Canvas. The examination room is prepared with some content (for example a quiz with the Code of Conduct) and settings to help get started quickly and efficiently. Please note that these are only recommendations. It is not mandatory to use the room's suggestions, you can remove the content and add your own material completely to your liking.
Learn more about digital partial exam.

Example: Laboration listed in Ladok

If you are going to carry out a laboration, and it's listed in Ladok, a room will automatically be created. If you do not need to use the room, just ignore it, i.e. then you just leave the room unpublished.

Students are added

The students are transferred to the room in Canvas when they register for the exam in Ladok. The first sync is run when registration for the activity is closed in Ladok. Students who are added after the registration period has closed are synced continuously to the examination room. Check with the administrator if you as an examiner want a specific occasion when the students will first be in the Canvas exam room. When the students are registered in Ladok and the administrator has set the application period to a past date, students are transferred to Canvas during the next night. Note that students only see the room when it is published and that in these rooms students can't see other students or student groups that are included in the same room since the tab People is blocked for students.

Students who deregister from the exam are currently not removed from the Canvas room.

Management of students who are to re-take the exam to raise their grade (“plussning” in Swedish) is included in this flow now. Talk to your administrator to manage these.

Students with compensatory support

Students with compensatory support from Funka are in a separate section in the examination room "the exam room's name - Section 2" so that it is easier to see which students are supposed to get support. Note that not all students with compensatory support are eligible for extended writing time. In the service "course participants" you can see which different support the students are recommended by Funka. Read more about Recommendations regarding management of support during the remote examination .

It is not optional for the student which section they will belong to. If the student is registered at Funka, the student will and shall for administrative reasons be placed in the section with the name: "the exam room's name - Section 2".

Working with the room and the examination

The examination rooms are created no earlier than 30 days before the exam. If you want to start the work with the examination earlier, it is recommended that you create the assignment/assignments in your sandbox.

Create material in your sandbox Canvas room

A sandbox is a regular Canvas room but without students, a surface where the teacher can test things in Canvas without affecting students. It can generally be good to always start the work with the examination in a sandbox as there are greater opportunities to let colleagues give feedback and test the task so that it works as intended. When the examination assignment is complete and the examination room has been created, you can easily move the assignment from the sandbox to the examination room. Read more about how to move assignments between Canvas rooms  or how to import multiple assignments and their structure between Canvas rooms . If you want to create a sandbox, contact it-support@kth.se .

Create the material

On the following page you can read more about what is good to arrange in Canvas before an examination and you will also find detailed step by step guides on how materials for examination are created. Before examination in Canvas

In order to be certain that students do not have access to the examination assignment in advance, it is important that no information about the wording of the exam or the parts to be assessed can be found in the title of the Canvas assignment or the quiz. In some situations, that information can be found through searching even if it is unpublished.

Access and sections

Examiners are not able to add students, but can add other teachers and colleagues to the examination room so that they can help with the preparation and implementation of the examination. There are quick guides on how the examiner can add colleagues , how to add extended writing time  for students who are eligible for it and how to assess with Canvas SpeedGrader .

There are two sections in every examination room, “the exam room's name - Section 1" and "the exam room's name - Section 2". This division is because it supports administration, mainly regarding handling students with compensatory support. Any editing of the sections means that students are no longer synced into the examination rooms and relates to it for administrative handling of different students. The sections in the examination rooms are therefore not allowed to be edited, more sections may not be created and they are not to be changed in any other way. The First and Second Cycle Education Committee wants examination rooms with this structure of sections to be used in order for the administrative processes around examination to work.

Deactivation of examination rooms

In the spring of 2021, a new routine regarding the handling of old Canvas rooms will be introduced. Examination rooms will be closed 60 days after the examination takes place. The rooms will still be visible but be read-only, which means that opportunities to publish and submit new things will be locked, for example. This is done to make it easier for people with many Canvas rooms to find the rooms that are active. If you wish to use an examination room after it has been closed, you can reactivate it under the course settings, "Course details" and the setting of dates at "Ends". On the page Routine for old course rooms in Canvas , you can read more about deactivating Canvas rooms. Contact it-support@kth.se  if the setting is locked or if you want more help.

Background

As a result of the work on the digitalisation of the education, regular updates are made regarding, among other things, the connection between Ladok's activities and Canvas. During the spring 2020, exam rooms in Canvas were handled manually. Earlier in September 2020, an automated solution was created for the creation of KS rooms in Canvas based on activities in Ladok. The development continues and now a solution has also been developed to automate transfer so that all types of activities in Ladok generate examination rooms (including both exam rooms and KS rooms) in Canvas. The examination rooms will probably in the future be the place where it is possible to assess paper exams digitally in addition to working as they do today.

Contact about examination

Do you have questions or wish to receive guidance about conducting examination?

E-mail: e-learning@kth.se , mark your mail: examination guidance

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Last changed: Aug 19, 2021