Salary deadlines

Dates and deadlines for submitting of material and the closing times for salary payments in the HR-plus system

KTH-HR is an ongoing project

The work of implementing KTH's new payroll system, KTH-HR, is ongoing and will continue in project form until at least the summer. HR is continually receiving feedback and works to improve and further develop the system.

The project team receives many questions, which can lead to longer response times. Here you can find answers to the most frequently asked questions.

Questions and answers about KTH-HR (FAQ)

Next steps in development:

Tweak and further develop functionality for best use of the system, such as rules, system flows and authorizations
Continue to inform and train users of the system
Refine output and reports from the system
Finalize the last work packages in the project work, such as GDPR, salary audit and staff statistics
The project is expected to be completed by summer

So far, within the project we have achieved:

The first payroll runs have been completed
The first payroll audit has been completed
Year-end processing in KTH-HR
New payroll process (Payroll automation) that provides transparency and better tools for collaboration and control
Tools for follow-up of accounting and taxes
Tools for producing and signing decisions/contracts
Tools for managing affiliates, such as scholarship holders
Time reporting tool, for further development
New support for follow-up via alerts and reminders
Organization tree
Cloud service
More and better integrations
Rehabilitation tool that ensures quality management of cases
Dashboard tool for, for example, managers and HR that can see employees' total absence, leave and extra time worked

Do you have any questions about the above points? Contact us at loneprojektet@kth.se .

Project: new payroll and time management system

2026	Salary deadlines
January	Salary Payment
***	The employee continuously applies for time off, reports absence and time, and the manager approves continuously
1	Employee must report and certify the month before, i.e. December, at the latest
7	Manager must finanlize the month before, i.e.December
9	HR and payroll can handle approved material until 16.30 or processing in the salary payment, for example employment contracts, employment confirmations, decisions, scholarships and posting changes. (=material handled in the Employment module)
13	Last day to certify KTH-RES
15	Last day for handling of accounting and invoice reference ("sakattestant") - until 16.30
26	Salary payday
February	Salary Payment
***	The employee continuously applies for time off, reports absence and time, and the manager approves continuously
1	Employee must report and certify the month before, i.e. January, at the latest
5	Manager must finanlize the month before, i.e.January
10	HR and payroll can handle approved material until 16.30 or processing in the salary payment, for example employment contracts, employment confirmations, decisions, scholarships and posting changes. (=material handled in the Employment module)
12	Last day to certify KTH-RES/KTH-Expense
16	Last day for handling of accounting and invoice reference ("sakattestant") - until 16.30
25	Salary payday
Mars	Salary Payment
***	The employee continuously applies for time off, reports absence and time, and the manager approves continuously
1	Employee must report and certify the month before, i.e. February, at the latest
5	Manager must finanlize the month before, i.e.February
10	HR and payroll can handle approved material or processing in the salary payment, for example employment contracts, employment confirmations, decisions, scholarships and posting changes.
12	Last day to certify KTH-Expense
16	Last day for handling of accounting and invoice reference ("sakattestant") - until 16.30
25	Salary payday
April	Salary Payment
***	The employee continuously applies for time off, reports absence and time, and the manager approves continuously
1	Employee must report and certify the month before, i.e. Mars, at the latest
8	Manager must finanlize the month before, i.e.Mars
10	HR and payroll can handle approved material or processing in the salary payment, for example employment contracts, employment confirmations, decisions, scholarships and posting changes.
13	Last day to certify KTH-Expense
15	Last day for handling of accounting and invoice reference ("sakattestant") - until 16.30
24	Salary payday
May	Salary Payment
***	The employee continuously applies for time off, reports absence and time, and the manager approves continuously
1	Employee must report and certify the month before, i.e. April, at the latest
7	Manager must finanlize the month before, i.e.April
8	HR and payroll can handle approved material or processing in the salary payment, for example employment contracts, employment confirmations, decisions, scholarships and posting changes.
12	Last day to certify KTH-RES
13	Last day for handling of accounting and invoice reference ("sakattestant") - until 16.30
25	Salary payday
June	Salary Payment
***	The employee continuously applies for time off, reports absence and time, and the manager approves continuously
1	Employee must report and certify the month before, i.e. May, at the latest
5	Manager must finanlize the month before, i.e.May
10	HR and payroll can handle approved material or processing in the salary payment, for example employment contracts, employment confirmations, decisions, scholarships and posting changes.
11	Last day to certify KTH-Expense
15	Last day for handling of accounting and invoice reference ("sakattestant") - until 16.30
25	Salary payday